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25 Apr 2024

Full-Time Administrative Assistant

BeneLynk – Posted by animatedjobs Milford, Connecticut, United States

Job Description

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Salary Range:$45,000.00 To 50,000.00 Annually

COMPANY OVERVIEW

Does the idea of applying your talents at a company that assists people in understanding how to obtain additional health care benefits and compensates well for doing so, inspire you? We call it “Doing good while doing well” and invite you to apply to join us and begin moving forward along a beneficial career path – one built on providing solutions by helping others navigate through the complex world of health care benefits.

Here at BeneLynk, our mission is to improve lives and positively impact social determinants of health barriers by providing our healthcare partners with the information they need, and people with the advocacy they deserve. We are laser-focused on our longstanding area of expertise in the healthcare world. We fully understand barriers and surface solutions, then provide the advocacy that changes lives and improves outcomes. Everything we do, from the systems we build, to our government relations, to our outreach operations, is in service of this one central vision.

WHO WE ARE

We are big-hearted people, passionate about serving our health plan clients, their members, and each other. We are a team in every sense of the word, striving toward a common mission – that is the goal of everyone at BeneLynk. Every day, we are relentless in helping people who need essential resources to make their lives easier and healthier. The members we serve call us “miracles,” “kind,” “professional,” “human,” and “compassionate,” and all with “service that gets the job done.” We pride ourselves on creating a healthy environment for our employees to thrive in their ability to assist others.

ADMINISTRATIVE ASSISTANT

POSITION SUMMARY

We are actively seeking an Administrative Assistant in our Human Resource Department. This individual will administratively support the Learning and Development and Human Resource departments. The Administrator will handle scheduling, tracking, creation, and maintenance of Excel workbooks. The Administrator will also be responsible for ensuring employee statuses are up to date in trackers and our HRIS.

KEY RESPONSIBILITIES

  • Promote a culture of excellence, working cooperatively with HR and L&D managers to enhance services and streamline tracking, reporting and scheduling. Provide solutions as new requirements become necessary.
  • Handle clerical and administrative tasks such as reporting, attendance tracking, Leave of Absence tracking, return to work date tracking.
  • Ensure HRIS is up to date with specific employee leave of absence statuses.
  • Partner with payroll team to ensure that final pay laws are upheld by state.
  • Ensure all terminations are processed in the HRIS system accurately and timely.
  • Track and monitor new hire attendance.
  • Provide attendance reporting for new hire classes highlighting occurrences.
  • Responsible for new hire activity scheduling
  • Responsible for scheduling new hire sessions and break out rooms.
  • Gather and report key Human Capital Metrics on a monthly/weekly basis (i.e. Attrition rates, absence rates, benefit enrollment rates etc.)
  • Maintaining and updating employee records and databases.
  • Gathering and processing necessary documentation.
  • Preparing and managing HR trackers pertaining to processes such as LOA, terminations, equipment ordering and return tracking.
  • Scheduling onboarding tasks and arranging schedules.
  • Responding to inquiries and providing clerical support
  • Creating and maintaining Excel workbooks for various HR metric tracking.
  • Collaborating with HR Generalists and Trainers to ensure consistent methodology and communication on various tasks.
  • Other duties assigned.

QUALIFICATIONS

  • Education – associate degree or equivalent experience preferred, business, experience in a related field which demonstrates the ability to perform the functions of the position.
  • Experience – Must have advanced working knowledge of Microsoft Excel. Ability to create and manage workbooks and spreadsheets. Demonstrated behavior of paying attention to detail, ability to effectively prioritize work.
  • Language Skills – Excellent verbal and written communication skills; Bi-lingual (English & Spanish) not required but a plus.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successful perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Activities – Remote
  • Weight Lifted/ Force Exerted – The employee’s job does not require weight to be lifted or force exerted.

WORK ENVIRONMENT

This role is a remote position.

POSITION TYPE/ EXPECTED HOURS OF WORK

Full-time /Exempt (Salaried)

SALARY

Based on Experience

$50,000 Annually

EMPLOYEE BENEFITS

We offer competitive salaries and benefits here at BeneLynk, as we truly value our employees and the amazing work that they do each day. Please see below for a list of some of our awesome employee benefits:

  • Medical, Dental, Vision and Employee Assistant Program Benefits
  • 401K Match
  • 15 Paid Days Annually
  • Growth & Advancement Opportunities

EMPLOYEE PERKS

Work hard, play hard! Having an engaged workforce and positive work environment is one of our top priorities here at BeneLynk. We do so through numerous initiatives that can be found below. We like to call our virtual work community, “The Bene-Verse”. We also have an internal Culture Ambassador committee dedicated to ensuring all employees have a pleasant and exciting work experience.

  • Monthly Company Town Hall Events:
    • We love the opportunity to come together as a company. Join us monthly as we discuss exciting company updates, internal promotions, internal awards, upcoming events, and more!
  • Monthly Internal Mental Health Newsletters:
    • Our Culture Ambassadors spearhead an internal newsletter centered on mental health topics. Our employees’ overall wellbeing is our top priority, so we like to provide support whenever it is needed through this uplifting internal newsletter.
  • Monthly Streaming Services Perk:
    • Yes- we pay YOU to enjoy the television shows that you enjoy! We pay up to a $12 per month for any streaming service subscriptions that you currently have.
  • Tickets at Work Perk:
    • Enjoy discounted movie tickets, hotel stays, and more through our company’s ‘Tickets at Work’ perk!
  • Monthly Lunch & Learn Events:
    • Meet key members of our Senior Management team through engaging Lunch & Learn sessions on a monthly basis. Lunch is on us for those employees that sign up!
  • Monthly Bene-Verse Events:
    • We put on awesome monthly events for our employees including virtual trivia, team building exercises, guided painting sessions, and more!

EEO STATEMENT

At BeneLynk, we don’t just accept differences; we celebrate, support, and thrive on them for the benefit of our employees, our products, and the communities that we serve. All employees share in the responsibility for fulfilling this company’s unwavering commitment to equal employment opportunity. BeneLynk is an equal opportunity employer, and as such, employment here is solely based on a person’s merit and qualifications directly related to their professional expertise. BeneLynk does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, military status, marital/familial status, pregnancy, or related condition, including breastfeeding, or any other classes protected by law.

It is BeneLynk’s policy to comply with all applicable federal, state, and local laws pertaining to nondiscrimination and equal opportunity. The company’s EEO policy, as well as its affirmative action obligations, includes the full support of the company, including its Chief Executive Officer because it’s just the right thing to do and we hope that you think so too.

If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR team.

E-VERIFY

BeneLynk participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer’s Form I-9 to confirm work authorization.

***Offer of employment is contingent upon the results of a required background and drug screening.***

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Job expires in 9 days.

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