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21 Mar 2024

Part-Time Procurement Administrative Assistant

Pacaso – Posted by animatedjobs Boston, Massachusetts, United States

Job Description

Pacaso exists to enrich lives by making secondhomeownership possible and enjoyable for more people. Our innovative co-ownership model is the easiest, smartest and most responsible way for people to experience the joy of a secondhome. We provide all the benefits of true ownership without the hassles through our simplified financial structure, easy and equitable scheduling, and dedicated local property management.

Founded by formerZillowexecutives, Pacaso has secured more than $215 million in growth financing and is valued at $1.5 billion. In March 2021, Pacaso achieved unicorn status (a valuation of $1 billion) faster than any other company in the United States. We have been featured in The New York Times, Wall Street Journal, Fortune, Forbes, CNBC and more.

About this Role:

We are on the search for an Administrative Assistant to lend support to our Procurement Team. As an Administrative Assistant, youll handle a wide range of administrative support tasks, while juggling diverse responsibilities for our procurement and design teams. Were looking for someone who enjoys streamlining hectic days, who can jump into the chaos, and thrive in a constantly changing environment. We value someone who is a self-starter, incredibly organized, extremelyflexible, who can maintain great external and internal relationships, and is a strong communicator.

What You’ll Do:

  • Provide direct support to the Procurement Manager
  • Manage emails for the Procurement and Design team joint email account
  • Plan and coordinate tasks for appropriate parties
  • Maintain an efficient flow of information between stakeholders
  • Ensure managers have all necessary information
  • Assist in document management, compilation, distribution and storage
  • Assist in product tracking and vendor communication
  • Creating and sending proposals to specific vendors and attaching quotes
  • Wear many hats. You’re able to balance several tasks at once and can easily pivot as priorities change. We’re a growing startup and we are looking for individuals willing to help where it’s needed!
  • Estimate 10 hours a weekpart time, 20-25 an hour

About You:

  • 4+ years of administrative experience supporting multiple team members
  • Experience supporting multiple executives simultaneously
  • Experience in a fast-paced startup
  • Detail-Oriented – You have exceptional organizational skills and enjoy diving into operational processes.
  • Entrepreneurial – Youre a self-starter who loves to own things end-to-end.
  • Excellent computer literacy, and experience with Google Suite (or ability to learn quickly)
  • Highly organized, and able to efficiently prioritize a large workload of tasks
  • Strong communication skills, and ability to interact with internal and external partners
  • Ability to work in an ambiguous, rapidly changing environment
  • Self-motivated, and works well under pressure
  • A problem solver at heart with a genuine interest in learning by helping

Youll love working at Pacaso because of our …

  • Amazingremote-first team and culture.
  • Competitive salary and stock options.
  • Unlimited,flexiblePTO for exempt employees.
  • Excellent medical, dental and vision insurance.
  • Sponsored memberships to One Medical, Ginger and Carrot.
  • 401(k) to help you save for the future.
  • Paid maternity and paternity leave.
  • Generoushomeoffice stipend and monthly cell phone reimbursement.
  • Quarterlyremoteteam building events and L&D opportunities.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Part-Time.

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