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29 Mar 2024

Full-Time Executive Assistant

Boldly – Posted by remotejobsninja United States

Job Description

We are currently seeking a full-time employee to serve as an Executive Assistant supporting one of our clients, a large venture capital firm with global reach. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment.

Our client is located on the West Coast so while the role is open to all time zones and fully remote, Pacific or Mountain time is preferred.

Joining Boldly as a full-time W2 employee is a rewarding long-term career opportunity. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that while you will be expected to work a 40-hour week, there is flexibility in the hours that you choose to work based on personal preferences.

Responsibilities:

  • Executive Assistance/General Admin
  • Help manage the calendars for multiple executives and schedule external meetings across time zones
  • Make travel arrangements if needed
  • Assist with other administrative tasks as needed

Required Skills and Experience:

  • A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
  • A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
  • A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
  • A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
  • Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
  • Ability to multitask with ease and prioritize work as needed
  • Highly organized with excellent time management skills
  • Ability to learn new tools quickly
  • Excellent interpersonal communication
  • Strong writing skills
  • Ability to work independently and under the pressure of deadlines
  • Solution driven!

Benefits you’ll love, for full-time employees:

  • W2 employment status
  • Pay rate of $27 an hour with regular pay raises throughout your tenure
  • Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
  • 401k with employer match
  • Paid time off including vacation/sick leave
  • Paid holidays
  • Paid parental leave
  • Technology stipend
  • Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Job expires in 12 days.

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