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2 Apr 2024

Full-Time Executive Assistant to CEO

Modern Health – Posted by remotejobsninja United States

Job Description

Modern Health is a mental health benefits platform for employers. We are the first global mental health solution to offer employees access to one-on-one, group, and self-serve digital resources for their emotional, professional, social, financial, and physical well-being needs all within a single platform. Whether someone wants to proactively manage stress or treat depression, Modern Health guides people to the right care at the right time. We empower companies to help all their employees be the best version of themselves, and believe in meeting people wherever they are in their mental health journey.

We are a female-founded company backed by investors like Kleiner Perkins, Founders Fund, John Doerr, Y Combinator, and Battery Ventures. We partner with 500+ global companies like Lyft, Electronic Arts, Pixar, Clif Bar, Okta, and Udemy that are taking a proactive approach to mental health care for their employees. Modern Health has raised more than $170 million in less than two years with a valuation of $1.17 billion, making Modern Health the fastest entirely female-founded company in the U.S. to reach unicorn status.

We tripled our headcount in 2021 and as a hyper-growth company with a fully remote workforce, we prioritize our people-first culture (winning awards including Fortune’s Best Workplaces in the Bay Area 2021). To protect our culture and help our team stay connected, we require overlapping hours for everyone. While many roles may function from anywhere in the world see individual job listing for more team members who live outside the Pacific time zone must be comfortable working early in the morning or late at night; all full-time employees must work at least six hours between 8 am and 5 pm Pacific time each workday.

We are looking for driven, creative, and passionate individuals to join in our mission. An inclusive and diverse culture are key components of mental well-being in the workplace, and that starts with how we build our own team. If you’re excited about a role, we’d love to hear from you!

The Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO. The successful candidate will be responsible for managing the CEO’s schedule, coordinating meetings and appointments, handling correspondence, and ensuring efficient communication across the executive team. We are looking for an experienced and detail-oriented Executive Assistant who thrives in a fast-paced environment. The ideal candidate will be proactive, strategic, and possess exceptional organizational skills. This role requires the ability to anticipate the needs of the CEO, provide detailed administrative support, and contribute to the overall efficiency and effectiveness of the executive team. This person understands how different priorities come into play on an execs calendar, enjoys making processes more streamlined and efficient, and has a meticulous eye for detail. Additionally, you enjoy planning company events, improving team morale, and care about the cross-functional connections your exec is building with key stakeholders.

This position is not eligible to be performed in Hawaii.

What Youll Do

  • CEO
    • Manage complex calendars using Google Calendar – including vetting, prioritizing, and providing recommendations to optimize the CEOs time and productivity
    • Coordinate domestic and international travel arrangements as needed and process travel expense reports in a timely manner
    • Follow up and provide reminders on project deadlines, to do items, and deliverables as well as prepare and coordinate materials for meetings, presentations, and reports
    • Triage and reply to emails, Google comments, Slack channels, and text in a prompt and timely manner
    • Facilitate large meetings, conferences, speaking engagements internally and externally
    • Act as a liaison between the CEO and internal / external stakeholders to ensure seamless communication and coordination
    • Manage personal arrangements such as: booking flights, hotel reservations, car service, appointments, etc.
    • Perform research, assist with projects and organization, carry out miscellaneous requests to gather information to support decision making processes
    • Handle confidential and sensitive information with the utmost discretion and professionalism
  • Executive Team
    • Build trusted partnerships with the Executive Assistant team, the Executive team, and the People team
    • Work closely with the Executive Assistant team and C-suite executive on priorities for the exec team and broader companys goals
    • Assist with the scheduling of multiple stakeholder meetings a timely and responsive manner
    • Lead and organize event planning and coordination for team meetings and offsites
    • Plan team morale events as needed
    • Manage the executive teams offsite andtravelbudget
    • Contribute to leadership meetings by taking notes and tracking action items in partnership with the Chief of Staff

Who You Are

  • Bachelordegree or equivalent practical experience
  • Minimum 5 years of administrative experience
  • Minimum 3 years of experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
  • Master at everything Gsuite
  • Curious about learning new things – open to work on other projects as needed
  • Familiarity with Salesforce, Looker, Okta a plus
  • Experience supporting multiple leaders and stakeholders with efficacy and accuracy
  • Top notch communication skills with ability to build strong relationships with both internal and external stakeholders
  • Team player that can easily handle changing priorities and multi-task in a fast-paced environment
  • Wiz at prioritizing leaders calendars with the ability to make judgment calls and decisions based on a rapidly changing landscape
  • Demonstrated ability to drive projects and programs to successful completion, including building productive, cross-functional relationships and aligned objectives
  • Thrives with owning one-off projects and seeing them through to fruition with minimal oversight
  • Impeccable organizational skills with a strong attention to detail
  • Prior experience coordinating projects and events
  • Discretion to work with confidential information

Benefits

Fundamentals:

  • Medical / Dental / Vision / Disability / Life Insurance
  • High Deductible Health Plan with Health Savings Account (HSA) option
  • FlexibleSpending Account (FSA)
  • Access to coaches and therapists through Modern Health’s platform
  • Generous Time Off
  • Company-wide Collective Pause Days

Family Support:

  • Parental Leave Policy
  • Family Forming Benefit through Carrot
  • Family Assistance Benefit through UrbanSitter

Professional Development:

  • Professional Development Stipend

Financial Wellness:

  • 401k
  • Financial Planning Benefit through Origin

But wait theres more!

  • Annual Wellness Stipend to use on items that promote your overall well being
  • New Hire Stipend to help cover work-from-home setup costs
  • ModSquad Community:Virtual events like active ERGs, holiday themed activities, team-building events and more
  • Monthly Cell Phone Reimbursement

Equal Pay for Equal Work Act Information

Please refer to the ranges below to find the starting annual pay range for individuals applying to work remotely from the following locations for this role.

Compensation for the role will depend on a number of factors, including a candidates qualifications, skills, competencies, and experience and may fall outside of the range shown. Ranges are not necessarily indicative of the associated starting pay range in other locations. Full-time employees are also eligible for Modern Health’s equity program and incredible benefits package.

Depending on the scope of the role, some ranges are indicative of On Target Earnings (OTE) and includes both base pay and commission at 100% achievement of established targets.

San Francisco Bay Area

$125,900$148,100USD

All Other California Locations

$113,500$133,300USD

Colorado

$101,000$118,500USD

New York City

$125,900$148,100USD

All Other New York Locations

$113,500$133,300USD

Seattle

$113,500$133,300USD

All Other Washington Locations

$113,500$133,300USD

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Job expires in 16 days.

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