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21 Mar 2024

Full-Time Administrative Operations Specialist

Craresources – Posted by remotejobsninja United States

Job Description

craresources is a specialty niche recruiting firm where we focus in the recruitment of Clinical Research Associates.  We have quickly grown to a well branded nationwide leader and are anticipating outstanding continued growth in the industry.  Because of this phenomenal growth, we have an urgent need for a detailed oriented individual to join our project team as an Administrative Operations Specialist.


Must love these tasks:

  • Candidate Qualification Tasks:

o   Conduct fraud detection on candidates including conducting resume reviews, education verification, digital footprint analysis, and employment review/comparison.

o   Add potential candidates into our CRM and assign to jobs for the Sourcers.

o   Check and/or Facilitate Candidate References.

o   Prepare Candidate submittal packages for Client review.

  • Job Setup Tasks:

o   Participate in the administrative aspects of setting up new client jobs for recruitment team to source and recruit.

o   Post open positions on corporate website and social media sites.

o   Update jobs when client requirements or priorities change.

o   Close jobs once won.

  • Performance Management:

o   Prepare the agenda for our daily huddle

  • Social Media and SEO Administrative Tasks.

o   Manage Social Media content posts on LinkedIn and Facebook.

o   Pull Traffic Reports to Analyze SEO opportunities.

o   Draft monthly newsletters and track open rates.

Would be nice if you like these tasks:

  • Create articles, press releases, and other branding/marketing material for firm promotion.
  • Assist with Podcast productions.
  • Assist Leadership with Email Campaign and Monthly Newsletter correspondences.
  • Assist Head of Recruiting Operations and Operations Manager in prioritizing daily workflow.
  • Schedule interviews between Candidates and Recruiters as well as Candidates and Clients.
  • Assists with back-office functions such as putting contracts into place with Candidates.

Qualifications / Requirements:

  • Bachelor’s Degree from an accredited university or college with a minimum of 2 years’ experience in an administrative role OR a high school diploma / GED with a minimum of 5 years’ experience in an administrative role.
  • Internet proficiency and knowledge of social media and web-based applications.
  • Knowledge of computer systems and applications; must be adept in the use of Microsoft Applications including MS Office and email with ability to create, compose and edit written materials.
  • Must be disciplined and able to dedicate a fully focused work-from-home schedule.

Desired Characteristics:

  • Ability to prioritize and anticipate needs.
  • Ability to maintain confidentiality of highly sensitive information.
  • Ability to balance workload under short deadlines and changing priorities in a fast-paced environment.
  • Ability to manage multiple projects and priorities and initiate follow-up to ensure timely achievement of commitments.
  • Strong oral and written communication skills.
  • Strong interpersonal and leadership skills.

Personality Profile:

  • Strong analytical skills: Pulls together information from a variety of sources in a user-friendly, business driven way. Provides facts and candid assessment of issues and makes clear recommendations for resolutions.
  • Results and detailed oriented individual with a positive outlook and a clear focus on high quality.
  • Excellent communication and interpersonal skills with proven ability to take initiative, be responsive and hands on, and build strong productive relationships.
  • Ability to work in a fast-paced environment with strong organizational and multi-tasking abilities.
  • Team player with a high sense of urgency to interact at all levels of the organization.
  • Keen for new experience, responsibility and accountability.


  • The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
  • By submitting your personal profile and resume, you consent to craresources sharing this information within its recruiting division in order to identify other employment opportunities for which you may be suitable.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

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