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18 Apr 2024

Full-Time Executive Assistant to Chief Executive Officer

Medecision – Posted by animatedjobs United States

Job Description

Executive Assistant to Chief Executive Officer

  • United States
  • $80,000/yr – $92,000/yr
  • Remote
  • Full-time

To be successful at Medecision the Executive Administrative Assistant will understand what a customer centric organization entails and be able to infuse that ideology in your contributions. On a given day you will provide calendar management, meeting planning and preparation, interfacing with clients and vendors, collaborating with other cross-functional executive administrative team, and executing various projects or assignments that elevates the leadership team you support. Your ability to adjust in response to changing work situations, to accommodate different working styles, and to prioritize your own work and tasks will be critical to your success.

It is vital that this person be able to collaborate with a variety of business partners and juggle multiple tasks in a dynamic, fast paced environment.

Duties and Responsibilities

Complex calendar management (day to day, fiscal year planning, and time management) on an ongoing basis and the ability to prioritize calendars based on the business needs to ensure accurate scheduling of CEO.

Management of domestic travel logistics and trip preparation for CEO.

Maintain timely and accurate expense report submissions.

Organizes shared files and digital assets to support efficient team operations.

Develop PowerPoint presentations and other correspondence, working collaboratively with colleagues and outside vendors to complete projects.

Provide thorough meeting and event planning and management for both onsite and offsite locations from 10-50+ people; includes SharePoint site, meeting requests, booking rooms, catering, agendas, notes.

Ensure compliance of administrative operational policies and procedures, and coordinates other administrative projects as assigned or as necessary.

Identify, recommend, and implement solutions to departmental operations process issues.

Demonstrate a high level of integrity and ability to maintain confidentiality of highly sensitive material with tact and professionalism.

Performs lite project management and other various administrative tasks as necessary.

Education and Experience

Bachelor of Arts/Science (BA/BS) or equivalent experience required.

Minimum of 5 years of relevant, senior level administrative work experience. Support C-level executives is required.

Strong proficiency with Microsoft productivity software including, Word, Outlook, PowerPoint and Excel, SharePoint.

Demonstrated customer service skills with the ability to anticipate the needs of the executives proactively, coupled with excellent written and verbal communication skills.

Experience managing complex plans and schedules, including arranging logistics with high travel and remote work locations.

Willingness to develop a deep knowledge of the respective business groups strategy and/or functional expertise, and act as an information resource to the business group.

Ability to solve difficult problems efficiently and creatively by making good, timely, decisions that best represent the leadership and department practices.

Ability to handle ambiguity and work independently to achieve results with a high degree of accuracy while displaying resourcefulness and good judgment.

Ability to work effectively under pressure, within short time constraints, and with the appropriate level of urgency.

Appropriate response and escalation to situations and events that require quick and urgent actions.

Desire to take on big challenges and the ability to see the big picture as well as the details.

Ability to resolve and diffuse difficult and high-tension situations with others quickly.

Maintain professional and positive interactions with others and be able to establish professional relationships.

Maintain credibility with all internal and external contacts.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

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