Virtual Executive Assistant
Virtual Executive Assistant required in Oracle to provide clerical support within any of a variety of departments. Supports an SVP or below.
Perform clerical duties to relieve division staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.
Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 – 2 years of related experience.
Provide administrative support to senior executives. You will be responsible for assisting with administrative tasks on behalf of executives, including calendar management, timesheet and expense submission and travel arrangements. You will also be responsible for preparing a range of routine and non-routine materials for executives in alignment with brand standard and proof reading for consistency, grammar and spelling. You will coordinate events on behalf of executives and/or within the organization supported. This also includes collaborating effectively with internal partners to accomplish various tasks and projects on behalf of executives by communicating goals and objectives to others and ensuring that solutions and outcomes address the needs of the executive and organization. This role also supports office sites and our associate base. You will perform office administrative tasks such as supply ordering, tracking maintenance requests, on-site availability to support associate needs, receive orders, welcome guests. You may also own administrative processes like onboarding, offboarding, timesheet compliance, and purchase requests. In addition, you will be responsible for managing occasional project work and data analysis for internal clients, support organizational meeting planning, logistics planning, event planning and note taking. You will represent executive leadership to internal and external clients with professionalism and approachability. Finally, you will act as an early adopter of new technologies and processes and can assist other associates in learning and utilizing new tools.
Range and benefit information provided in this posting are specific to the stated location(s)
California Pay Range: from $21.15 to $41.15 per hour; from $44,000 to $85,600 per annum.
Colorado Pay Range: from $19.95 to $37.07 per hour; from $41,500 to $77,100 per annum.
New York City Pay Range: from $19.95 to $39.13 per hour; from $41,500 to $81,400 per annum.
Washington Pay Range: from $22.31 to $39.13 per hour; from $46,400 to $81,400 per annum.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, as well as reflect Oracle’s differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Flexible paid time off (unlimited or accrued vacation and sick leave)
9. Paid parental leave
10. Employee Stock Purchase Plan
11. Adoption assistance
12. Financial planning and group legal
13. Voluntary benefits including auto, homeowner and pet insurance
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