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2 Oct 2023

Full-Time Special Assistant to CEO ($72k to $82k)

World Education Services – WES – Posted by remotejobsninja United States

Job Description

Special Assistant to CEO (Remote)

Job Category: Administration

Requisition Number: SPECI001359

Posting Details

  • Full-Time
  • LocationsWES NY Office
    New York, NY 10004, USA

Job Details


Title: Special Assistant to the Office of the CEO

Department: Office of the CEO

Salary: USA: $72K – $82K USD

Location: Remote ( Candidates based in the US only)

World Education Services is looking for a Special Assistant in the Office of the CEO to work closely with the CEO and her Chief of Staff in executing the overall mandate of the leadership team and driving cross-functional strategic work across our organization. The Special Assistant will have a strategic view of the organization, with insight into the operations of a leading social enterprise working at the intersection of higher education, global mobility, and workforce development, and serving international students, immigrants, and refugees.

The Special Assistant will participate in meetings with the senior executive team, engage in special projects, and facilitate the effectiveness of the office of the CEO and Chief of Staff.

Duties included but not limited to:

Facilitate the effectiveness of the CEO and the Executive Team

  • Join the CEO for selected high priority meetings internally and externally – tracking discussions and taking accountability for follow-up.
  • Lead CEO preparation for high priority meetings, such as external speaking events, discussions on strategic initiatives, and internal all-staff meetings on key initiatives.

Manage cross-functional processes and meeting governance.

  • Lead project management for annual and quarterly Departmental reviews and assist in leading prioritization processes. Work with the Chief of Staff to develop a plan for improving and ensuring alignment across teams on the organization’s highest priorities.
  • Manage follow up of senior leadership meetings including communicating to relevant stakeholders.
  • Facilitate the planning and project management of the Board of Trustees and Board Committee meetings by working with the CEO and Chief of Staff to develop agendas, prepare for meetings, coordinate materials, and drafting the CEO Report.
  • Support roll-out and execution of company annual processes (including discussions on prioritization, performance monitoring, and budgeting).

Drive special projects. (expected to be approximately 20% of time)

  • Develop analytics, presentations and reporting for the CEO and Chief of Staff.
  • Facilitate, edit, and draft CEO and corporate communications in partnership with the Senior Director, Strategic Communications.
  • Coordinate closely with the Executive Assistant to the CEO on calendar management for major meetings, programs, and activities.
  • Ad hoc projects and other duties as required.


2+ years of professional experience

  • Commitment to the WES mission.
  • Ambitious career goals to advance to leadership positions in the future.
  • Commitment to confidentiality and discretion in appropriately handling sensitive information is required.
  • Exceptional verbal and written communication skills.
  • Strong strategic thinking, planning and analytical skills.
  • Poise, confidence, and maturity in interacting with key stakeholders.
  • Ability to build strong relationships and work with individuals at all levels of the organization.
  • Highly organized and detail-oriented in planning and executing tasks.
  • Highly efficient in managing multiple concurrent diverse tasks and projects.
  • Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership.
  • Collaborative and a team player.
  • Bachelor’s degree

EOE Statement: World Education Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. In addition to federal law requirements, World Education Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Job expires in 45 days.

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