This job listing has expired and may no longer be relevant!
18 Jan 2024

Full-Time Senior Executive Assistant

Coalfire – Posted by remotejobsninja United States

Job Description

As a Senior Executive Assistant, you will play a crucial role in supporting our executives and ensuring the smooth functioning of day-to-day operations. The ideal candidate will be detail-oriented, possess excellent communication and organizational skills, and thrive in a fast-paced environment. This position requires a high level of discretion, professionalism, and the ability to manage multiple tasks efficiently.

What You’ll Do

  • Manage the CEO and ELT schedules and calendars, ensuring all appointments and meetings are properly scheduled and communicated to all parties involved.
  • Act as the primary point of contact between executives and internal/external stakeholders.
  • Set agendas for meetings and events and ensure all necessary materials and resources are available and organized.
  • Screen and prioritize incoming emails, phone calls, and other correspondence under the direction of the Chief of Staff.
  • Coordinate travel arrangements, including booking flights, hotels, and ground transportation, and preparing detailed itineraries for both domestic and international travel.
  • Assist in the preparation and editing of documents, reports, and presentations.
  • Conduct research and compile data to support decision-making processes.
  • Handle confidential information with discretion and maintain a high level of professionalism.
  • Anticipate and proactively address the needs of executives to ensure their efficiency.
  • Collaborate with other administrative staff to streamline processes and improve overall office efficiency.
  • Assist with expense reports, ensuring timely and accurate submission and reconciliation.
  • Assist with event planning and logistics, including venue selection, catering, and audiovisual setup.
  • Anticipate future scheduling conflicts and proactively work to resolve them.

What You’ll Bring

  • 8+ years of experience as an executive assistant or in a similar administrative role.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to handle multiple tasks and prioritize effectively.
  • Discretion and confidentiality in handling sensitive information.
  • Excellent interpersonal skills and the ability to work well in a team.
  • Ability to handle multiple tasks and prioritize effectively.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.

Why You’ll Want to Join Us

At Coalfire, you’ll find the support you need to thrive personally and professionally. In many cases, we provide a flexible work model that empowers you to choose when and where you’ll work most effectively whether you’re at home or an office.

Regardless of location, you’ll experience a company that prioritizes connection and wellbeing and be part of a team where people care about each other and our communities. You’ll have opportunities to join employee resource groups, participate in in-person and virtual events, and more. And you’ll enjoy competitive perks and benefits to support you and your family, like paid parental leave, flexible time off, certification and training reimbursement, digital mental health and wellbeing support membership, and comprehensive insurance options.

At Coalfire, equal opportunity and pay equity is integral to the way we do business. A reasonable estimate of the compensation range for this role is $64,000 to $112,000 based on national salary averages. The actual salary offer to the successful candidate will be based on job-related education, geographic location, training, licensure and certifications and other factors. You may also be eligible to participate in annual incentive, commission, and/or recognition programs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Apply for this Job