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30 Nov
2023
Full-Time Senior Administrative Assistant
Job Description
Title: Senior Administrative Assistant
Location: United States – Remote
Type: Contract to hire
Schedule: M-F Day
Start Date: 07/25/2022
Responsibilities:
- Provide administrative assistance to Vice Presidents throughout the department
- Assists in coordinating activities, events and communications
- Prioritizes and follows up on information and requests to and from their manager
- Composes, types, and edits correspondence as indicated by job responsibilities
- Prepares agendas and collects and distributes materials for meetings and conferences
- Manages multiple calendars for Sr Leaders and coordinates with other administrative assistants on meeting schedules
- Makes travel arrangements for leaders and prepares expense reports
- Prepares and compiles travel itineraries and maintains all travel records
- Assists with onboarding consultants, contractors and temps
- Develops, compiles, and maintains various filing systems and informational databases and generates reports as requested or as scheduled
- Maintains confidentiality of information processed as appropriate
- Facilitates purchasing and invoice processes
- Assists in budget management and tracking for budget
Requirements:
- 4-6 years of administrative experience; supporting c-level executives
- Go-getter, someone who will take charge
- Experience working with multiple time zones
- Experience with calendar management, travel and expenses required
- Strong organizational and time management skills
- Experience with Concur, SAP, contract insight (MSA, SOWs)
