Job Description

Title: Senior Administrative Assistant

Location: United States – Remote

Type: Contract to hire
Schedule: M-F Day

Start Date: 07/25/2022

Responsibilities:

• Provide administrative assistance to Vice Presidents throughout the department
• Assists in coordinating activities, events and communications
• Prioritizes and follows up on information and requests to and from their manager
• Composes, types, and edits correspondence as indicated by job responsibilities
• Prepares agendas and collects and distributes materials for meetings and conferences
• Manages multiple calendars for Sr Leaders and coordinates with other administrative assistants on meeting schedules
• Makes travel arrangements for leaders and prepares expense reports
• Prepares and compiles travel itineraries and maintains all travel records
• Assists with onboarding consultants, contractors and temps
• Develops, compiles, and maintains various filing systems and informational databases and generates reports as requested or as scheduled
• Maintains confidentiality of information processed as appropriate
• Facilitates purchasing and invoice processes
• Assists in budget management and tracking for budget

Requirements:

• 4-6 years of administrative experience; supporting c-level executives
• Go-getter, someone who will take charge
• Experience working with multiple time zones
• Experience with calendar management, travel and expenses required
• Strong organizational and time management skills
• Experience with Concur, SAP, contract insight (MSA, SOWs)