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Senior Administrative Assistant

Gap Inc. Full-Time  United States 22 Sep 2022

Job Description

Our brands bridge the gaps we see in the world. Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. Banana Republic believes in sustainable luxury for all. And Gap inspires the world to bring individuality to modern, responsibly made essentials.

This simple idea—that we all deserve to belong, and on our own terms—is core to who we are as a company and how we make decisions. Our team is made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet. Ready to  learn fast, create with audacity and lead boldly? Join our team.

About The Role

In this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.

What You’ll Do

  • Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.
    Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports.
    Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
  • Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.
    Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
  • Responsible for managing the scheduling, agenda, and follow-up actions arising from regular team meetings on behalf of the SVP.
  • Project manage the quarterly Townhall; assist in the creation of the agenda, content/presentation, and speaker preparation for the quarterly TH meeting
  • Proactively manage the P&C milestone calendar; update the teams on critical milestones, identify conflicts, and prioritize deliverables
  • Gather weekly/quarterly updates from the team for reporting purposes
  • Team engagement: partner with SVP to ensure we continue to drive our culture pillars and find opportunities to create moments that matter.
  • Draft communication on behalf of SVP when needed.
  • Take on ad-hoc projects to drive People and Culture commitments
  • Culture Initiative
  • Content creation in partnership with comms
  • Quarterly People and Culture updates
  • People and Culture roadmap

Who You Are

  • Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
  • Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
  • Strong sense of urgency with the ability to handle multiple tasks
  • High degree of professionalism and confidentiality
  • Experience in customer service and/or a high-pressure, multitask environment

Benefits At Gap Inc.

  • Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
  • One of the most competitive Paid Time Off plans in the industry.*
  • Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
  • Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
  • Employee stock purchase plan.*
  • Medical, dental, vision and life insurance.*
  • See more of the benefits we offer.

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