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HR Associate

FHI 360 Full-Time  United States 26 Oct 2022

Job Description

HR Associate II

US-REMOTE-NC
US-REMOTE-DC
USA (Any)

Full time

Job Requisition Id: Requisition –

FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy. Full vaccination is currently defined as two weeks after the second dose in a two-dose series, such as the Pfizer-BioNTech or Moderna vaccine, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. Booster doses are not required at this time.

Job Summary:
The HR Associate II reports to the Director and is an active member of the Human Resources ESC team. This position performs a variety of HR functions including handling issues pertaining to employment, policies and procedures, and training. The HR Associate II will provide employee and Human Resources staff support in several functional areas including, benefits administration, compensation, and payroll. Inputs employee personnel data into human resources information system (HRIS) database and generates reports as needed for HR staff.

Serves as initial point of contact for employees with questions related to their personal employee information. Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc. Prepares special reports using HRIS data that may include separation analysis.Responsible for day-to-day oversight of team’s primary work but not limited to:

Accountabilities:

  • Ensures timely accurate information to employee e-mail, phone, Cherwell or in-person inquiries regarding areas of benefits, compensation, HRIS, recruitment, payroll, training or other areas affecting employment.
  • Recommends and assists in the development of process improvements or changes of systems and processes to support and simplify various HR programs and practices.
  • Conducts new domestic and international employee orientation and recommends solutions for improvement.
  • Works with HR Partners to ensure awareness and coordination on potential employee relations issues, referring more complex questions and concerns to them as well as pointing out issues with HR policies and their interpretation.
  • Provides support for entire employee lifecycle from on-boarding through separation of employment ensuring proper process steps are followed and appropriate documentation completed as needed.
  • Manages survey creating, analysis and reporting.
  • Conducts training with regards to HR ESC systems and processes for HR and organization staff. Coaches and mentors new staff as required.
  • Processes personnel updates related to new hires, change of status, separations, etc. in Workday coordinating with Managers, HR Partners, Payroll, Compensation and allowances as needed.
  • Manages all company wide communications and maintains distribution lists.
  • Maintains access HR ESC Sharepoint teamsite and ensure processes are posted and updated as necessary. Assists with maintaining Human Resources Connect site.
  • Manages program development and execution of special projects such as Service and Now Awards and assists and back-up team as needed with Cherwell management.
  • Other duties as assigned.

Applied Knowledge and Skills:

  • Ability to handle oral and written communications independently.
  • Able to communicate effectively and tactfully with all levels of staff, individuals from diverse cultures, and the public.
  • Ability to identify the skills, knowledge, information and attitude gaps of a targeted audience and create or suggest learning based on instructional theory and best practices from the field.
  • Able to streamline and simplify reports, and processes.
  • Ability to multi-task and set priorities for self and manage time to achieve goals/complete projects on or ahead of due date.

Problem Solving & Impact:

  • Handles routine administrative projects for HR office.
  • Has ability to recognize situations that deviate from accepted practice.
  • Follows specific standards and procedures to resolve; variations must be approved by manager before taking action.
  • Errors may negatively impact departmental functions and deadlines

Supervision Given/Received:

  • Work is supervised and specific instructions are given for new activities or special assignments.
  • May offer ideas and suggestions for improving efficiency, but does not change procedures without supervisor’s approval.

Education:

  • High School/GED Diploma or its International Equivalent required.
  • Bachelor’s degree preferred in Business Administration, Human Resources or other applicable major is required. PHR certification preferred.

Experience:

  • 3-5 years of experience providing HR or administrative support in an office setting.
  • Prior work experience in a non-governmental organization (NGO).
  • Knowledge of Human Resource policies, procedures and processes and training.
  • Fully experienced in complete HR lifecycle for general on-boarding, performance management, and off-boarding tasks.
  • Prior work experience in a non-governmental organization (NGO) and managing expats extremely helpful.
  • Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS / Payroll systems.

Typical Physical Demands:

  • Typical office environment.
  • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
  • Ability to sit or stand for extended periods of time.
  • Ability to lift/move up to 5 lbs.

Technology to be Used:

  • Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements: Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

About Us
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.

FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

https://fhi.wd1.myworkdayjobs.com/en-US/FHI_360_External_Career_Portal/job/US-REMOTE-NC/HR-Associate-II_Requisition-2022202035

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