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16 May 2024

Full-Time Executive Assistant to the CEO

Interos – Posted by animatedjobs San Francisco, California, United States

Job Description

Executive Assistant to the CEO

Interos is the operational resilience company reinventing how companies manage their supply chains and business relationships through our breakthrough SaaS platform that uses artificial intelligence to model and transform the ecosystems of complex businesses into a living global map down to any single supplier,anywhere. The Interos Operational Resilience Cloud helps organizations reduce risk, avoid disruptions, and achieve superior enterprise adaptability.

We are searching for an extraordinary team member who thrives as part of a fast-paced team and takes pride in their ability to succeed while delivering value to our customers. Helpdriveinnovation and grow professionally by tackling one of the most critical business challenges of our time building safe, secure and resilient supply chains to power growth and prosperity for all. Whether you are an innovator, explorer, problem-solver, or beyond, we are looking for changemakers people who see promise where others see obstacles.

The Opportunity:
We are seeking a dynamic individual to fill the role of Executive Assistant to the CEO. In this role, you will be responsible for providing comprehensive support to the CEO’s office while also assisting in project management activities todrivethe company’s growth and success. The ideal candidate will excel in a fast-paced environment, possess exceptional organizational skills, and demonstrate the ability to prioritize effectively.

Essential Functions/duties:

  • Collaborate with cross-functional teams to plan, coordinate, and execute project activities to ensure timely and successful delivery.
  • Assist in developing project plans, timelines, and budgets, and monitor progress against established goals.
  • Serve as a liaison between project teams and the CEO’s office, ensuring alignment with strategic priorities and objectives.
  • Organize and prioritize daily tasks for the CEO’s office, ensuring strategic focus on high-impact opportunities while managing multiple project-related responsibilities.
  • Facilitate positive board relationships by leading preparation for board meetings, providing timely updates, and coordinating follow-up actions related to project initiatives. Prepare monthly Board updates with information across the leadership team.
  • Ensure Executive Team (L-10) meetings are relevant, well-structured and preparation for the meetings is complete and timely. Ensure action points resulting from meetings are implemented. The person will not be part of the L-10 but will take part in L-10 meetings and calls.
  • Proactively identify and mitigate project risks and issues and escalate as needed to ensure timely resolution.
  • Prepare project documentation, reports, and presentations for internal and external stakeholders, including board members, investors, and customers.
  • Manage project-related communications and facilitate effective collaboration between internal teams and external partners.
  • Own overall administrative needs of the CEO’s office, including scheduling, event planning,travelcoordination, and expense management.

Minimum Qualifications:

  • Bachelorsdegreein a business-related field
  • Project Management Professional (PMP) certification is desired but not required.
  • 10 – 15 years of experience in an Executive Assistant role.
  • 5-7 years of experience in project management, with a proven track record of successful project delivery.
  • This role requires availability outside regular working hours to respond to high priority requests.
  • Strong understanding of project management methodologies, tools, and best practices.
  • Previous experience as executive assistant or similar experience in a start-up, multinational, or management consulting firm highly preferred.
  • Experience working with and through senior level executives with expertise in maximizing meeting-time utilization.
  • Experience serving as a key ambassador of an organization, with both internal and external audiences. Board meeting management experience in any capacity a plus.
  • Experience in supporting cross-functional executive team leadership.
  • Proficiency in Microsoft Office Suite and project management software. Advanced PowerPoint and presentation skills.

Preferred Qualifications:

  • Analytical skills and ability to design and develop insights and summary level documents highly desired.
  • Experience in cross-functional and ideally global teams

Additional Information

  • Supervisory Responsibility: This position has no supervisory responsibilities.
  • Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers.
  • Physical Demands: This is a sedentary role. Physical requirements include occasional lifting/carrying of five pounds; visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.
  • Preferred location is San Francisco, DC Metro area, orRemote
  • Compensation range is base salary of$95,000-$120,000.The salary range information provided, reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual salary will be commensurate with skills, experience, certifications or licenses and other relevant factors. In addition, this role will be eligible to participate in either the annual performance bonus or commission program, determined by the nature of the position.
  • FLSA Status: Exempt

Benefits:

  • Comprehensive Health & Wellness package (Medical, Dental and Vision)
  • 10 Paid Holiday Days Off
  • FlexibleTime Off (FTO)
  • 401(k) Employer Matching
  • Stock Options
  • Career advancement opportunities
  • Casual Dress
  • On-site gym and dedicated Peloton room at headquarters
  • Company Events (Sports Games, Fitness Competitions, Birthday Celebrations, Contests, Happy Hours)
  • Annual company party
  • Employee Referral Program

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Job expires in 30 days.

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