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6 Feb 2024

Full-Time Executive Assistant to the CEO

CoEnterprise – Posted by remotejobsninja United States

Job Description

The Executive Assistant is a seasoned administrative professional who will work very closely with the CEO. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission and results driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

In our dynamic and rapidly changing environment, this role acts as an extension of the CEO to follow-up with direct reports on projects, initiatives, opportunities, and miscellaneous outstanding action items to ensure progress. By streamlining the many demands that are currently placed on the CEO’s time due to multiple responsibilities and competing priorities, the role will extend the capacity of the CEO. While the role interacts with all levels in the organization, this individual will work to ensure all of the CEO’s direct reports are progressing on action items and goals ultimately allowing the CEO to operate at peak performance and focus on strategically growing the business.

Responsibilities:

  • Manage professional scheduling for CEO, including agendas, mail, email, phone calls, client/prospect meetings
  • Attend all meetings with the CEO to capture meeting minutes and follow-up/action items from each meeting
  • Actively manage follow-up items from meetings to ensure completion and progression of opportunities and initiatives
  • Manage CEO’s travel logistics and activities, including accommodations and transportation
  • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities
  • Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated
  • Anticipate CEO’s needs in advance of meetings, conferences, etc.
  • Prepare reports, presentations and communications as needed
  • Special projects as directed by the COE
  • Maintain professionalism and strict confidentiality with all materials

Qualifications

Requirements

  • Bachelor’s degree preferred
  •  7+ years of executive level support, preferably CEO/C-Suite levels
  • Exceptional written and verbal communication
  • Confident, influential, and professional presence
  • Proven experience planning and working with multiple teams and departments
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent priorities and projects
  • Very strong interpersonal skills and the ability to build relationships
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Agile business mind with a focus on developing creative solutions
  • Flexible, adaptable and able to deal with shifting priorities while maintaining a positive mindset
  • Ability to maintain confidentiality of information related to the company and its employees
  • Proficiency with office productivity tools
  • Business-minded

Additional Information

Come experience our spirited culture and work with a smart, dedicated and high-energy team in a stable and fast-growing company! Here is a small sample of our benefits and perks we offer:

  • Comprehensive Health Insurance with generous employer contribution
  • Matching 401(k) – $$$$
  • Generous PTO Policy
  • Virtual Team Lunches
  • Wellness Program
  • Monthly Mingles
  • Birthday Celebrations
  • Virtual Events- Happy Hours, Casino Night, Magic Show, Scavenger Hunt of National History Museum, Game Nights and more

At CoEnterprise, we believe diversity drives innovation. We are committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of our business.  In recruiting for our team, we welcome the unique contributions that you can bring. We value employees for their differences represented by a variety of dimensions including demographics, behaviors, work style and perspectives.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Job expires in 8 days.

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