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2 Apr 2024

Full-Time Executive Assistant – Project Coordinator

Florida Cancer Specialists and Research Institute – Posted by animatedjobs Florida, United States

Job Description

At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.


Since 1984, Florida Cancer Specialists & Research Institute & Research Institute (FCS) has built a national reputation for excellence. With over 250 physicians, 220 nurse practitioners and physician assistants and nearly 100 locations in our network. Utilizing innovative clinical research, cutting-edge technologies, and advanced treatments, we are committed to providing world-class cancer care. We are recognized by the American Society of Clinical Oncology (ASCO) with a national Clinical Trials Participation Award, FCS offers patients access to more clinical trials than any private oncology practice in Florida. Our patients have access to ground-breaking therapies, in a community setting, and may participate in national clinical research studies of drugs and treatment protocols. In the past five years, the majority of new cancer drugs approved for use in the U.S. were studied in clinical trials with FCS participation prior to approval.

Through our partnership with Sarah Cannon, we are one of the largest clinical research organizations in the United States. Often, FCS leads the nation in initiating research studies and offering ground-breaking new therapies to patients.


  • The Executive Assistant & Project Coordinator provides high level administrative support and assists in coordinating activities for Physician leadership and/or designated executives related to the Company, its subsidiaries and affiliates.
  • Serves as the primary point of contact for the Physician leadership and/or designated executives and liaises with other senior management, executives, partners and their respective assistants.
  • Coordinates relations with third party vendors, community partners and organizations.
  • Organizes, coordinates and supports initiatives and projects as assigned.
  • Provides research and analysis for various projects.
  • Manages project administration functions, including monitoring project plans, schedules, work hours and ensuring that project deadlines are met in a timely manner; oversees daily reporting and weekly progress reporting.
  • Tracks and analyzes data as well as assists in developing and implementing action plans, goals and objectives for any number of broad-based projects.
  • Prepares data analysis, reports, and presentations as assigned and manages schedules and coordination of key events and meetings.
  • Requires ability to multi-task, strong attention to detail, and demonstrated organizational skills.
  • As a self-starter, must results driven and able to work in a fast paced and mission-driven environment and effectively manage concurrent deadlines and priorities.
  • Must have the ability to exercise good and independent judgment in a variety of situations including interacting with internal and external customers.
  • Must be customer focused and possess strong interpersonal skills as well as written and verbal communication, administrative, and organizational skills.
  • May work independently on projects, from conception to completion,
  • The Executive Assistant & Project Coordinator must be able to effectively balance multiple priorities and work under pressure to handle a wide variety of activities and confidential matters with discretion.


  • Associate degree in business administration or related field
  • Minimum of 10 years equivalent work experience.
  • Previous Experience: Minimum five years of experience as an executive assistant with at least two of those five years supporting a Physician or senior executive is required and minimum one-year coordinating projects.
  • Healthcare experience preferred.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Job expires in 9 days.

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