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9 Feb 2023

Full-Time Executive Assistant

Airbnb – Posted by rj-ninja San Francisco, California, United States

Job Description

Title: Executive Assistant, Technology

Location: San Francisco, United States

Airbnb was born in 2007 when two Hosts welcomed three guests to their San Francisco home, and has since grown to over 4 million Hosts who have welcomed more than 1 billion guest arrivals in almost every country across the globe. Every day, Hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way.

The Difference You Will Make:

The Executive Assistant is a strategic partner and requires an ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, efficient and demonstrating a high level of professionalism and confidentiality. With so much going on in so many places, we need an experienced Executive Assistant to join our Technology Platform function and support the Head of Payments Engineering.

A Typical Day:

  • Manage all day to day administrative responsibilities for the Head of Payments Engineering and two of their direct reports. This includes advanced calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and hosting office visitors
  • Act as a thought partner to the leader to strategically align their calendar with their priorities
  • Plan and execute team events, offsites, activities, and recognition for the Payments Engineering team
  • Assist content creation including drafting emails and creating presentations
  • Manage purchase orders and partner with the leader and finance to track and analyze budget and expenses
  • Provide support for project-related work. This includes preparing reports for quarterly business reviews and working with the leader to create onboarding plans for key team members. Additionally, process improvement, participating in strategic organizational activities, managing end-to-end external executive events, managing senior leadership agendas, and partnering with key external stakeholders
  • Manage internal and external board, committee and advisory commitments
  • Manage and maintain the security of the leader’s email inbox, in compliance with our code of ethics and data privacy, security and protection policies
  • Represent the organization to internal and external stakeholders
  • Participate in hiring new Administrative Coordinators and EAs (where applicable). This may include supporting sourcing efforts and/or participating on an interview panel based on the needs of the leader. Work in partnership with recruiting coordinators to schedule interviews for respective leaders
  • Act as a mentor for Administrative Coordinators. This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development
  • Build effective relationships within Airbnb to serve as a catalyst around scheduling and or spontaneous inquiries/requests

Your Expertise:

  • 5+ years of relevant experience supporting senior level executives in an administrative capacity
  • Previous experience in high growth environment strongly preferred
  • Strong work ethic, proactive, exhibits positivity, professionalism, confidentiality and good judgment
  • Outstanding verbal and written communication
  • Ability to deal with conflict as well as give and receive feedback diplomatically
  • Ability to navigate and thrive in ambiguity
  • Incredibly organized and resourceful; able to juggle and multi-task, with an acute attention to detail and follow through
  • Advanced presentation skills (Google Docs, Keynote, Excel) and grasp of current social networking systems
  • Passion for trying, learning, improving, and sharing best practices
  • Ability to remain calm and poised under pressure
  • May be required to travel up to 25%

How We’ll Take Care of You:

Our job titles may span more than one career level. The starting base pay for this role is between $108,000.00 and $134,500.00. The actual base pay is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, benefits, and Employee Travel Credits.

Your Location:

This position is US – Remote Eligible. Candidates based in San Francisco, CA are preferred. The role may include occasional work at an Airbnb office or attendance at offsites, as agreed to with your manager. Airbnb,Inc. can employ in states where we have registered entities. Currently, employees can not be located in: Alaska, Indiana, Nebraska, North Dakota, Ohio, South Dakota, Wisconsin, Alabama, Mississippi, Oklahoma, Delaware and Rhode Island. This list is continuously evolving and being updated, please check back with us if the state you live in is on the exclusion list. If your position is employed by another Airbnb entity, your recruiter will inform you what states you are eligible to work from.

How to Apply

https://careers.airbnb.com/positions/?gh_jid=4836081

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

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