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Executive Assistant

CollegeVine Full-Time  United States 3 Oct 2022

Job Description

Title: Executive Assistant – Marketplace Team

Location: Remote- US

Who we are

Our mission is to become the trusted source of lifelong guidance for the next generation, helping millions of families find paths toward better life outcomes.

Our team has now made it possible for students and families to run their entire post secondary process for free in one place. This starts at an early age by having equitable access to critical advice via a CollegeVine connected school district. They are then able to sharpen their intuitions with machine learning-aided simulations or peer advice, interact with and be recruited by admissions officers from over 1,500 schools in the US, learn from the best experts via free livestreams, or even engage with professional services to aid in realization of their aspirational path. CollegeVine helped over 20 million families in 2021.


This is a remote position. The Executive Assistant to the Marketplace Team is expected to be available during designated working hours, Monday-Friday Eastern Time. These working hours are subject to change.

About the role

We are seeking an Executive Assistant who is a capable and motivated operational expert to handle a wide array of business tasks alongside our co-founder/General Manager (GM) of our Marketplace and the wider Marketplace team. As the Executive Assistant, you will assist the GM in critical, day-to-day operational work as well as tackle some of the team’s strategic initiatives. We’ve scoped this role to enable our GM to work more effectively and with more insight across the entire department and cross-departmentally with the wider organization.

What you’ll do

The Executive Assistant will:

  • Maintain and own the General Manager’s calendar, serving as a gatekeeper for incoming meetings and prioritizing how time is spent during the day.
  • Effectively draft and disseminate communications to both internal and external stakeholders via various channels including but not limited to email, Slack, etc. (at times on behalf of the GM)
  • Plan, prepare materials, and take clear and concise notes for internal and external meetings
  • Manage and monitor a dynamic roadmap to ensure the GM and marketplace team are hitting time-specific tasks
  • Coordinate and schedule the hiring, onboarding, and training logistics for new marketplace team members in collaboration with People Operations
  • Provide support on oftentimes complex or confidential matters with discretion
  • Arrange and execute travel plans and itineraries, as needed
  • Complete and provide support on any other administrative tasks as requested by the GM to further Marketplace work.

This job requires sitting and/or standing at a computer workstation. Some travel may also be required.


  • Excellent habits around organization, problem-solving, and follow-up
  • Strong writing skills, with consistent attention to detail
  • Strong communication skills and comfort in a remote environment
  • High level of emotional intelligence and experience working with various personalities
  • Naturally exercises absolute discretion both inside and outside the company
  • Incisive information gathering and monitoring skills
  • Understanding of the power of the executive assistant role and excitement for doing it well
  • An optimist with a positive energy that other people draw upon
  • Familiarity with a fast-growing startup, sales, product management, and/or recruitment a plus

Required Education and Experience

  • 5-7 years of experience in an administrative support role at the executive level (C-Suite experience a plus)
  • Bachelor’s Degree in business or a related field is preferred but not required
  • Expertise with G Suite (G calendar, Docs, Sheets and Slides), Slack and Zoom

Preferred Education and Experience

  • Salesforce experience a plus
  • Greenhouse or other ATS experience a plus

FLSA Classification

Exempt, full time

Salary Range

Commensurate with experience. Salary range is $65-75K.

How to get started

If you’re excited by the idea of seeing yourself in this role at CollegeVine, please apply with your CV and a cover letter that best expresses your interest and a list of five adjectives a previous manager would use to describe you.

Why you’ll love working at CollegeVine

  • Enjoy actually meaningful work: Spare yourself the dread of having to do mental gymnastics about your company’s mission by working on something that’s high impact and clearly beneficial for society.
  • Iterate quickly and see the impact of your decisions and hard work: You’ll find that the teammates who you serve are not only appreciative, and also celebrate your ideas and innovations.
  • Be part of a strong consumer brand: We’ve been closing the guidance gap in the United States since 2013 and have one of the most valuable brands in the higher education attainment space. Mention you work at CollegeVine to any college-bound family and see their faces light up.
  • Contribute to a mindful remote culture with real flexibility: We claim to do remote right and can’t wait to talk to you about it. If you find a team you love, working on a mission you find meaningful, then why let caring for a loved one, moving cross-country, venturing abroad, or even living on a boat stop you?
  • CollegeVine was founded in 2013 in Cambridge, MA and reaches over 20 million families annually who are in the high school-to-college or college-to-career phases. Our roots are in delivering near-peer mentorship at scale, which has since evolved to delivering lifelong guidance with a focus on data and technology. We have raised over $42m in venture funding from dedicated investors such as Morningside Technology Ventures (Xiaomi, TikTok), the founding partner of 5Y Capital, Fidelity, University Ventures, and more. In 2020, after years of being a remote-friendly company, CollegeVine became a fully remote company centered on Eastern Time with a diverse cast of team members based predominantly in the United States, but also around the world.

CollegeVine is an equal employment opportunity employer. CollegeVine’s policy is not to discriminate against any applicant or employee based on race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, marital status, disability, military status, genetic information, or any other basis protected by applicable law. CollegeVine also prohibits harassment of applicants or employees based on any of these protected categories. It is also CollegeVine’s policy to comply with all applicable laws respecting consideration of unemployment status in making hiring decisions.

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