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Executive Assistant

Zeta Interactive Full-Time  United States 8 Sep 2022

Job Description

Executive Assistant

Remote – United States

The Executive Assistant will provide support to the Executive in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external relationships; as a liaison to the board of directors and executive team; organizes and coordinates outreach and external relations efforts; and oversees special projects.

The right person must be resourceful and enjoy working within a small, entrepreneurial environment that is mission-led, results-driven, and community-oriented. The ideal individual will have the ability to exercise sound judgment in various situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Essential Job Functions:

  • Manage an extremely active calendar of appointments and meetings that facilitate the Executive’s ability to effectively lead while being sure to allow for daily breaks and reflection time
  • Collect and prepare information for meetings with staff and outside partners, keeping the Executive well informed of upcoming commitments and responsibilities
  • Acts both as a “gatekeeper” and a “gateway”, creating win-win situations for direct access to the Executive’s time.
  • Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
  • Organize and coordinate full travel arrangements for business travel– including lodging, commercial flights, charter air, ground transportation, tours, dining reservations, special activities
  • Design and produce complex documents, reports, and presentations
  • Maintain contact lists and serve as the primary point of contact for internal and external partners on all matters pertaining to the Executive, including those of a highly confidential or critical nature
  • Partner cross-functionally with leadership and partners in other departments on key initiatives
  • Understand business priorities to proactively anticipate needs and drive efficiencies


  • Bachelor’s degree in Business Management, or a related field from a four-year college or university with at least 3-5 years of executive administrative experience.
  • Superb written and verbal communication skills and the ability to organize and coordinate multiple projects at once.
  • Proficiency in MS Office and other office productivity tools, with aptitude to learn new software systems.
  • Flexible team player willing to do what it takes to get job done.; adaptable to high pressure and enjoys a challenge.
  • Ability to keep company confidences.
  • Autonomous, must be a self-starter.
  • Experience with Concur, PowerPoint, Excel, Outlook

Diversity, Equity and Inclusion at Zeta

We are committed to building diverse teams with different identities, backgrounds and perspectives.

We believe in providing a forum to connect at Zeta, to learn and celebrate differences. Our mission is to ensure we have an environment that enables a deep level of trust and belonging, so everyone feels invited to bring their whole selves to work, and to increase both diversity at Zeta as well as in the technology industry.

Zeta considers applicants for employment without regard to, and does not discriminate on the basis of an individuals sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Zeta discriminate on the basis of sexual orientation or gender identity or expression.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

About Zeta Global
Zeta Global is a data-powered marketing technology company with a heritage of innovation and industry leadership. Founded in 2007 by entrepreneur David A. Steinberg and John Sculley, former CEO of Apple Inc and Pepsi-Cola, the Company combines the industry’s 3rd largest proprietary data set (2.4B+ identities) with Artificial Intelligence to unlock consumer intent, personalize experiences and help our clients drive business growth.
Our technology runs on the Zeta Marketing Platform, which powers ‘end to end’ marketing programs for some of the world’s leading brands. With expertise encompassing all digital marketing channels – Email, Display, Social, Search and Mobile – Zeta orchestrates acquisition and engagement programs that deliver results that are scalable, repeatable and sustainable.

Zeta Global Recognized in Enterprise Marketing Software and Cross-Channel Campaign Management Reports by Independent Research Firm

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