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Executive Assistant

BenchSci Part-Time  United States 7 Jul 2022

Job Description

Executive Assistant (UK – Remote)

London, England

Engineering Engineering

Part-time (Remote)

BenchSci is a remote first organization. At this moment, we are welcoming applicants from Canada, the US and the UK for this position.

BenchSci’s vision is to help scientists bring novel medicine to patients 50% faster by 2025. We empower scientists to run more successful experiments with the world’s most advanced, biomedical artificial intelligence software platform.

Backed by F-Prime, Inovia, Golden Ventures, and Google’s AI fund, Gradient Ventures, we provide an indispensable tool for scientists that accelerates research at 16 top 20 pharmaceutical companies and over 4,300 leading academic centers. We’re a certified Great Place to Work, and top-ranked company on Glassdoor.

We are looking for an Executive Assistant to join our Data Engineering team. You will be reporting to our Senior Director, Data and Machine Learning and will support this leader in ensuring that he is prepared for all meetings and that his team runs effectively. You have high attention to detail, enjoy problem-solving, have an aptitude for technology and love working with people. With our growing team of Executive Assistants, you will find a welcoming environment for you to also learn, grow and feel supported by our People Team in BenchSci.

You Will:

  • Manage the calendar of the Sr. Director’s office.
  • Prioritize inquiries and requests while troubleshooting conflicts.
  • Anticipate the Sr. Director’s needs prior to meetings and conferences.
  • Make recommendations and determine an appropriate course of action, referral, or response, exercise judgment to reflect the Sr. Director’s style and organization policy and ensure smooth day-to-day engagements.
  • Act as a liaison between the Sr. Director, team members, and the different departments as well as with external contacts on all matters pertaining to the Sr. Director.
  • Maintain a high standard of discretion with highly confidential or items of a critical nature.
  • Make travel arrangements as needed.
  • Schedule monthly and Quarterly meetings.
  • Assist with special projects as well as staff meetings and events as needed.
  • Collect and prepare information for meetings with team members and outside parties.
  • Update the Sr. Director on upcoming commitments and responsibilities and follow up appropriately.
  • Maintain open communications with the Chief of Staff, including meeting weekly and monthly to provide updates and share pertinent information.
  • Other administrative tasks that facilitate the Sr. Director’s ability to effectively lead the organization.
  • Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the organization’s operation.
  • Invest in building long-lasting relationships both externally and internally

You Will:

  • 2+ years of experience as an Executive Assistant or similar position
  • Strong organization, prioritization skills and ability to take initiative
  • Leadership skills to maintain credibility, trust, and support with the Executive Team
  • Communication skills to cultivate ongoing relationships and must communicate effectively to act as a bridge between the Sr. Directors and the other departments
  • Technical proficiency in Google Workspace and working in a remote-first environment

Benefits and Perks:

  • An engaging remote-first culture
  • A competitive compensation package that includes BenchSci equity options
  • Comprehensive health and dental benefits
  • Emphasis on mental health with $2500 CAD (or equivalent in your country’s currency) for Psychologist, Social Worker, or Psychotherapist services
  • Three weeks of vacation plus an additional day for every completed year
  • Unlimited flex time to use toward sick days, personal days, religious holidays, birthdays and appointments
  • Additional time-off: 2 weeks for Winter Holidays, every other Friday in July and August, your birthday, and more!
  • Generous parental leave benefits with a top-up plan or paid time off options
  • A $2000 CAD (or equivalent in your country’s currency) Annual Learning & Development budget
  • A $1000 CAD (or equivalent in your country’s currency) work from home allowance to make your home setup perfect for you
  • A lifestyle spending account for employees to receive reimbursement for eligible expenses related to wellness, lifestyle and productivity $2500 CAD (or equivalent in your country’s currency) per year

Our Culture:

At BenchSci, we’re committed to cultivating an inspiring, inclusive, and equitable work environment for high performing, ego-free, self-starting individuals with a growth mindset, who enjoy the challenge of solving hard problems. We recognize that everyone here is a person first and an employee second. We want people to feel cared for and supported to bring the best versions of themselves to work and help the company achieve its mission. We believe culture is critical to success and invest accordingly.

We live and promote our FASTT values of Focused, Advancement with Speed, Tenacity, and Transparency. We work hard to maintain an engaging, supportive environment where everyone can do their best work. To learn more, read our culture deck.

Diversity, Equity and Inclusion:

We’re committed to creating an inclusive environment where people from all backgrounds can thrive. We believe that improving diversity, equity and inclusion is our collective responsibility, and this belief guides our DEI journey. To learn more, read about our DEI initiatives.

Accessibility Accommodations:

BenchSci provides accessibility accommodations during the recruitment process. Should you require any accommodation, we will work with you to meet your needs.

BenchSci is a remote first organization. At this moment, we are welcoming applicants from Canada, the US and the UK for this position.

https://jobs.lever.co/benchsci/5bd3fc08-970f-4435-bcf5-c3a88ebaa8db

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