Full-Time Executive Assistant
Title: Executive Assistant – Information Technology
Radiology Partners is the largest and fastest growing on-site radiology practice in the US. We are an innovative practice focused on ensuring radiologists provide consistently exceptional services to hospitals, imaging centers, referring physicians and patients. With our state-of-the art clinical technology, specialized expertise, access to capital, and retention of top physician talent, Radiology Partners reliably exceeds the expectations of our clients, patients, and partners. We serve our clients with an operational focus, and, above all, a commitment to quality patient care. Our mission is To Transform Radiology.
Radiology Partners has an open position for an Executive Assistant. The management team requires a versatile and high-performing individual to help drive and support key initiatives related to clinical value, quality and operations. This position provides a unique opportunity for a high-performing, analytically-inclined individual to apply and build their skills in a dynamic and entrepreneurial operating environment. The individual will have the opportunity to work across multiple functional areas in the practice and interact closely with senior management. The role provides a solid foundation for future potential management opportunities within Radiology Partners.
POSITION DUTIES AND RESPONSIBILITIES
Work assignments are typically both a mix of routine and non-routine activities. Work is reviewed primarily for end results and is performed under general guidelines or procedures that include administrative directives in the form of rules, policies, and established precedents pertinent to the assignment.
Provide confidential administrative support for executives such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries through sound judgment, knowledge of company policies and procedures, and with independent decision-making in areas as delegated
Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visits including company leadership, senior managers, teammates, and customers, exhibiting a can do customer service attitude
Schedule and organize activities such as meetings, travel, conferences, and activities for executives and their teams
Act as a liaison with other departments and outside companies, including high-level staff such as C-Level, Investors, Physician Practices, Directors, and Vice Presidents
Compose and edit correspondence and/or memoranda from dictation, verbal direction or from knowledge of established departmental policies; may prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings
Proofread and ensure clarity as well as grammatical and typographical accuracy (free from errors) of all written documentation including emails
Create and/or assist with creating presentations as requested or needed including charts, graphs, and/or gathering data
Review mail, determine level of priority, and process accordingly; ensure all outgoing mail is prepared as necessary and to meet mailroom deadlines
Schedule, organize, and/or coordinate meetings, events, training sessions, interviews, appointments, travel arrangements, conferences, and activities as requested; ensure electronic calendar is coordinated and up-to-date
Establish, maintain, and update files, reports, databases, records, and other documents
Manage confidential and non-routine information with absolute confidentiality
Prepare, reconcile, track, and submit expense reports as requested
As needed, requisition supplies; coordinate purchasing for printing, maintenance and other services; approve within assigned parameters
Access e-mail and coordinate electronic calendars for multiple executives
Handle special projects and/or department specific assignments on an as-needed and sometimes urgent basis
Work independently on several tasks at once and display ability to multi-task and prioritize those tasks appropriately
Performs other related duties and participates in special projects as assigned
DESIRED PROFESSIONAL SKILLS AND EXPERIENCE
The duties and responsibilities described above are the essential functions of the job. The qualifications below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
College diploma preferred or equivalent with 6-8 years of relevant administrative/operational support of C-Level and VP-level executives related to the duties of the job, OR demonstrated ability to meet the job requirements through a comparable number of years of work experience
Must have advanced knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete job duties successfully
Must have excellent oral and written communication skills to communicate effectively internally and externally when completing assignments
Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs
Radiology Partners is an equal opportunity employer. We believe in creating and celebrating a culture of belonging and are committed to creating an inclusive environment for all teammates.
- : When you submit a job application or resume, you are providing the Practice with the following categories of personal information that the Practice will use for the purpose of evaluating your candidacy for employment: (1) Personal Identifiers; and (2) Education and Employment History.