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6 Jan 2024

Full-Time Executive Assistant

CrossFit – Posted by remotejobsninja United States

Job Description

Executive Assistant

Remote 

G & A

Full-Time

Remote

CrossFit, LLC is looking for an experienced and motivated individual to join the Administrative Team as a remote Executive Assistant. Reporting to the Sr. Executive Assistant to the CEO, you’ll support three CrossFit executives, the Chief People Officer, Chief Product Officer, and CTO, and work closely with the EA Team on special events and projects. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, extremely organized, proactive, and service-oriented. We are looking for someone energized by change and challenge, and motivated by streamlining the administrative operation of executives.

RESPONSIBILITIES:

Heavy calendar management: schedule and coordinate meetings across multiple time zones. Must be able to proactively anticipate sequencing of meetings.

Organize and prepare materials, agenda, and attendee list in advance of meetings.

Attend meetings as required, to take meeting minutes and action items.

Coordinate complex travel arrangements and itineraries based on individual travel preferences.

Work as a key thought partner and strategic gatekeeper to help increase productivity.

Assist with task tracking, coordination, and driving follow ups.

Keep business relationships categorized, tracked, and up to date.

Exercise sound judgment and discretion in handling confidential and sensitive information.

Process and track monthly expense reports for the team members in accordance with company guidelines.

Partner with the Administration team to coordinate and execute special events.

Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.

Work effectively as a team player, collaborating well with peers.

Take initiative and offer assistance where needed; adding value whenever possible.

Support other administrative initiatives, ad hoc tasks, and special projects.

Help coordinate a small amount of personal matters to help maximize work day efficiency.

Comfortable working as a remote employee, and available to work flexible hours on occasion.

Travel will be required quarterly to support off-sites.

KNOWLEDGE AND SKILL:

Thrive in a fast-paced, growth oriented environment.

Strong calendar management and prioritization skills.

High attention to detail and follow through; must be resourceful, proactive, and flexible.

Strong communication and interpersonal skills. Proven team player with a can-do, will-do attitude.

Self-starter confident in decision-making.

Strong organizational and planning skills.

Organized individual with a track record of consistent follow-through and task management.

Experience flexing to accommodate different operating styles. Demonstrated ability to design and improve processes.

Strong proficiency in Google Suite, Microsoft Office, Slack, and Zoom.

Ability to work effectively with minimal supervision.

Proven ability to succeed both in person and with remote team members.

Passion for CrossFit and our mission to be the world’s leading platform for health, happiness, and performance.

EDUCATION/EXPERIENCE:

5+ years of experience in an administrative support role, supporting multiple C-suite executives.

Bachelor’s degree.

COMPENSATION: 80-90K plus Bonus

WHAT WE OFFER:

Rich Medical, Dental, and Vision plans

Discretionary Paid Time Offempowering you to unplug whenever and however you need to

Flexible spending account and 401(k) with employer matching

Life & Disability coverage

CrossFit Gym Membership Reimbursement

CrossFit Courses Benefit

Partnership Perks

CrossFit is a proud equal employment opportunity employer. We seek to recruit, develop, and retain qualified applicants from a variety of backgrounds, skills, and perspectives. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, pregnancy, sexual orientation, gender identity, gender expression, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

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