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28 Sep 2023

Full-Time Executive Assistant

Olaplex – Posted by remotejobsninja United States

Job Description


OLAPLEX, Inc. (Nasdaq: OLPX) is an innovative, science-enabled, technology-driven beauty company. We are founded on the principle of delivering effective, patent-protected and proven performance in the categories where we compete.

We strive to empower our consumers to look as beautiful on the outside as they feel on the inside. We believe every person deserves to have healthy, beautiful hair, whether they are visiting a salon or caring for their hair at home.

OLAPLEX has been able to achieve phenomenal growth and we continuously seek exceptionally talented individuals who can support our innovation and creativity.

We currently operate in a fully remote environment; because of this, collaboration and flexibility are at the core of our commitment to each other and to the success of OLAPLEX.

About the Role:

In this newly created role, The Executive Assistant will support our C-Suite, acting as the Chief of Staff to our CEO while also providing administrative support to our Executive Leadership team.

Key Responsibilities:

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:

  • Manage complex calendars and scheduling to support Executives in multiple locations.
  • Assist in preparing reports, presentations, and other essential documents.
  • Communicate with and manage meeting scheduling with Olaplex Board of Directors, including distribution of Board materials through BoardVantage.
  • Schedule executive travel as needed.
  • Oversee special projects, including coordinating with team members, tracking progress, and ensuring projects are completed on time.
  • Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
  • Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc.
  • Act as a representative and extension of the company in all communications with a variety of constituent groups such as senior management, peers, and outside vendors
  • Ensure accurate archiving of departmental data on appropriate sites
  • Ensure that full administrative duties are provided for the Executives as required
  • Use discretion, confidentiality, and good judgment to handle sensitive matters

About You:

  • A minimum of 5 years of experience providing administrative support to multiple executive level individuals; Bachelor’s degree preferred
  • Demonstrated ability to simultaneously manage multiple tasks and competing priorities and meeting all deadlines and deliverables.
  • Strong attention to detail
  • Excellent written and verbal communication skills
  • Consistently demonstrates a high level of confidentiality and discretion
  • Proven experience in calendar and email management for executive personnel
  • Ability to think outside of the box with a sense of urgency
  • Proficient in G-Suite, Excel, PowerPoint, Asana, Word and Excel

Our Total Rewards:

  • Competitive compensation
  • Work/Life Balance: Remote work environment, flexible paid time off, 11 paid holidays, and flexible work schedules
  • Wellness: Medical, dental, and vision insurance for employees in addition to short and long-term disability coverage and life insurance; dependent care flexible spending account company match
  • Parental Leave: Up to 18 weeks for all new birthing-parents and up to 10 weeks for all non-birthing new parents
  • Financial Well-being: Roth and 401k plans: 100% match up to the first 4% and is immediately vested
  • Professional Development Reimbursement Program: Career development is as important to us as we know it is to you!
  • Culture: Our team has an attitude of gratitude and a shared passion for our brand. Join our culture committee and/or DE&I champion team to play a role in building and sustaining our secret sauce”
  • Recognition: We celebrate our peers and colleagues with our monthly Hero Recognition and Awards’ program. Make a difference as a Bond Builder’ and/or Commendable Creative!’
  • Products: Twenty (20) free products per year, plus a friends and family discount

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Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Job expires in 41 days.

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