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18 Apr 2023

Full-Time Executive Assistant

Instruction Partners – Posted by rj-ninja Nashville, Tennessee, United States

Executive Assistant

Job Description

Executive Assistant, People & Culture


Full Time


This is a full-time 100% remote position with a flexible location within the United States.

What You’ll Do

The Executive Assistant, People and Culture will be tasked with supporting the Chief People, Culture, and Equity Officer (CPO) who leads the HR, Talent, Culture, and Antiracism Teams. This role will enable the CPO to advance company initiatives and goals by supporting administrative and operational needs.

The dynamic nature of this role requires that the ideal candidate have exemplary organization and time management skills and the ability to identify and anticipate the CPO’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Executive Leadership Team, senior leaders in the organization as well as all other team members. To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion. This role will report to the Chief People, Culture, and Equity Officer.


  • Work directly with the CPO to support all aspects of their daily work routine.
    • Provide confidential and high-level administrative support for the CPO
    • Maintain the CPO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
    • Determine priority of matters of attention for the CPO; redirect matters to staff to handle, or handle matters personally, as appropriate.
    • Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
    • Draft, review, and send communications on behalf of the CPO
    • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, and developing agendas
    • Attend meetings and communicate all necessary follow-up after meetings with action items and due dates
    • Answer and respond to communication on behalf of the CPO
    • Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
    • Prepare, reconcile, and submit expense reports.
    • Develop, organize, and implement a system for paper and electronic filing.
    • Maintain confidential and sensitive information.
    • Maintain project plans for the People and Culture Team using Asana
    • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
    • Provide additional support for the People and Culture team when possible
    • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
  • Supporting the Chief People Officer for in-person meetings
    • Working with the Coordinator, People and Culture to schedule and coordinate large in-person or virtual training sessions and events
      • Providing in-person event support (site setup, registration, materials printing, notes, and summaries) and online logistics support (i.e. tech support, break out rooms, etc.)
      • Support materials development (editing, formatting, printing)
      • Coordinate with relevant parties to develop and analyze meeting survey data

Required Candidate Qualifications:

  • 3+ years’ prior experience in supporting a senior executive or team
  • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Excellent organization and attention to detail
  • Self-starter with strong reasoning and communication skills and comfort with ambiguity
  • Strong orientation to customer service
  • Exceptional writing, editing, and proofreading skills
  • Excellent organization and time-management skills

Candidate Qualifications and Traits:

  • Professional maturity and judgment
  • Desire and ability to work in a fast-paced, collaborative environment
  • Able to keep many projects moving forward concurrently
  • Experience with Asana is a plus
  • Experience with Adobe is a plus
  • Proven ability to create and sustain productive relationships with internal and external stakeholders at all levels
  • Poised demeanor when dealing with other executives, leaders, and stakeholders
  • Flexible and able to multitask, and switch priorities as needed within a collaborative environment
  • Ability to listen to the needs of others, respond and adapt, and build relationships of trust across diverse teams
  • Previous experience supporting the HR Function, CPO, or c-suite executive is strongly desired

Our Commitment to Diversity, Equity, and Inclusion in Hiring

At Instruction Partners, we know that difference enhances, transforms and strengthens our ability to serve students and schools. We invite and celebrate diversity of all perspectives, and we are deeply committed to ensuring equitable access and voice throughout our organization. Instruction Partners is proudly an equal opportunity workplace, and we value the inclusion of persons who have experienced poverty and/or for whom English is not their first language, and every race, gender identity, sexual orientation, disability, culture, ancestry, religion, national orientation, age, marital status or Veteran status. Join us, and let’s work together to support great teaching and accelerate learning for every student.


The salary for this role is $60,000.00. Detailed information about the organizational compensation philosophy can be found here. Competitive benefits and private retirement investment options are available, as well as a generous vacation policy. See our detailed benefits package here: 2023 Benefits in Brief Overview

Other Considerations:

Be willing to travel as needed < 25%


Anticipated Start Date of July 10, 2023

Our Vision

All students experience an excellent education that prepares them to contribute to their community, achieve economic security, and pursue their dreams.

Our Mission

We work shoulder to shoulder with educators to support great teaching and accelerate student learning. We focus on small systems, both districts and charters, and we work to ensure equitable access to great instruction for students in poverty, students of color, students learning English, and students with disabilities.

Our Core Values

Live Big-Hearted

We care deeply about ourselves, each other, our work, our partners, and the students we serve. We value the differences each other brings to the table because we know diversity of voice, thought, and experience makes us better. We operate joyfully and without ego, collectively focused on the broader good.

Choose Optimism

We believe that, with the right support, every student can succeed. We have the courage to lean into challenges and believe in the possibility of overcoming obstacles while holding a high bar for ourselves, partners, educators, and students. As we advance antiracist actions, our path may not be smooth, but we will walk it anyway because we have faith that the journey will make our team and our education system better.

Advance Antiracism

We create and uphold space for all team members, partners, and students so they are seen, valued, and heard. We lift the voices and experiences of Black, Latinx, Native, and Asian American and Pacific Islander people. We actively look for and confront patterns and systems that cause inequitable harm in order to create more equitable outcomes within our organization and with partners. We embrace diverse expressions of excellence that make our team more inclusive and effective.

Be Honest

We are open, authentic, and truthful with ourselves, teammates, and partners. Our trust in each other and our work gives us the courage to lean into difficult conversations, put forth new ideas, and give and receive feedback through the lens of equity of voice and experience. We understand the intense and gripping nature of our work, so we name our needs to ensure we are practicing self-care and love within our beloved community.

Get Practical

We believe support should be thoughtful by meeting people, schools, and systems where they are. We leverage the voices, strengths and stories of families, educators, partners and teammates to find answers, because we know there isn’t a one size fits all solution to the challenges of our education system. We always look for ways to work smart, focus on the most relevant impact, and reduce friction to make it easier to take action while grounding our progress in equity.

Keep Learning

We know and love that we don’t yet have all the answers because we are nerds for learning, even when it’s hard or ambiguous. We actively pursue new knowledge, research, and evidence so that we can leverage the latest insights and best practices in our work, then we put that knowledge to work in partnership with our team, our partners, and the students and communities we serve. We respect the learning that springs from our own anti racist journeys, and vow to activate our knowledge in pursuit of equity and excellence.

How We Work

Instruction Partners is a nonprofit organization dedicated to excellent instruction for all students, with a focus on students in poverty, students with disabilities, students learning English, and students of color. We keep one foot in practicality and the other in evidence-based best practices, because we believe that leveraging high-quality, grade-level content and providing just-in-time supports will accelerate learning for all students.

Instruction Partners spends time getting to know the needs of the educators, leaders, and systems it serves, allowing the team to custom-build service plans to support partner goals. Partnerships include on-the-ground support, and partnership team members serve as thought partners to the school systems they serve, a team educators can reach out to and feel supported by.

Instruction Partners provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Instruction Partners complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

How to Apply

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

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