Please login/register to apply for this job.
13 May 2024

Full-Time Executive Assistant

Elastic – Posted by animatedjobs United States

Job Description

Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co.

As the Executive Administrative Assistant to the Chief Legal Officer at Elastic, you are someone that
thinks on your feet and is ready to get going quickly at a dynamic, global, high growth company. Our
EAs work independently and collaboratively, managing multiple tasks and priorities with competing
priorities and deadlines. You are someone that can screen and prioritize communications from external
and internal sources a consummate professional and you know when to ask for help and how to find it.

You are organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth
operations for the executive you support. The position requires the capacity to work successfully in a
team environment while staying connected to business priorities and maintaining a comprehensive
awareness of the organization. You are proactive and work with a strong sense of urgency. You take
ownership, have bias for action, are customer-service oriented and can meet tight deadlines. Flexibility is
key and you can switch gears at a moments notice.

What you will do:

  • Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a
    high standard of accuracy.
  • Handle details and projects that may be confidential and time sensitive with minimal guidance.
  • Participate in Legal Leadership Team meetings including taking minutes as needed
    (Actions/Decisions) from those meetings to keep key decisions and action-items on track.
  • Coordinate/collaborate with the Director of Legal Operations for the smooth running of the
    Department including confirmation and communication of key meetings, agendas and actions.
  • Maintain a high level of integrity and discretion in handling confidential information while
    working with senior professionals inside and outside the company.
  • Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating
    and resolving issues.
  • Coordinate and prepare for executive and company meetings and conference calls, including
    arrangement of logistics, meeting space, communications and catering.
  • For VPs within Legal, support calendaring of larger meetings and certain travel arrangements as
    needed.
  • Produce highly accurate work with excellent discretion, judgment, tact and flexibility,
    representing the voice and culture of the CLO and the department.
  • Prepare and submit accurate expense reports the CLO (and VPs on an as needed basis).
  • Engage in administrative tasks related to execution, distribution and organization of legal
    documents, including coordination of board and board committee documents and activities,
    together with the CFO staff, CFO EA, CEO EA and Legal Corporate staff as needed.

What you bring along:

  • A minimum of 5 years C-Suite executive level support is required. Bachelors degree preferred.
  • Experience working in a legal department, and particularly with a General Counsel/Chief Legal
    Officer is helpful, but not required (interest is preferred at a minimum).
  • Strong project and time management skills; detail-orientation with the ability to multi-task and
    prioritize workload.
  • Able to recognize and appropriately handle highly sensitive and confidential material and
    information.
  • Excellent follow-up and follow through with ability to stay on top of and anticipate competing
    and changing priorities.
  • Proactive and work independently, show initiative, problem solving and take ownership of all projects and assignments to achieve positive results.
  • Able to make independent and effective decisions.
  • Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact
  • Good sense of humor and strong judgement; high integrity and ability to keep key information confidential.
  • Proficiency with MS Word, Excel, and PowerPoint required Gsuite experience helpful but not required (can be learned); Concur a plus
  • We work hard and we have fun bring along your ideas and your sense of humor! We are looking for someone that enjoys having fun and being part of a team.

Compensation for this role is in the form of base salary. This role does not have a variable compensation component.

The typical starting salary range for new hires in this role is listed below. In select locations (including Seattle WA, Los Angeles CA, the San Francisco Bay Area CA, and the New York City Metro Area), an alternate range may apply as specified below.

These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.

An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

Elastic believes that employees should have the opportunity to share in the value that we create together for our shareholders. Therefore, in addition to cash compensation, this role is currently eligible to participate in Elastic’s stock program. Our total rewards package also includes a company-matched 401k with dollar-for-dollar matching up to 6% of eligible earnings, along with a range of other benefits offered with a holistic emphasis on employee well-being.

The typical starting salary range for this role is:
$74,200—$117,400 USD
The typical starting salary range for this role in the select locations listed above is:
$89,000—$140,800 USD

Additional Information – We Take Care of Our People

As a distributed company, diversity drives our identity. Whether youre looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesnt matter if youre just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

  • Competitive pay based on the work you do here and not your previous salary
  • Health coverage for you and your family in many locations
  • Ability to craft your calendar with flexible locations and schedules for many roles
  • Generous number of vacation days each year
  • Double your charitable giving – We match up to $1500 (or local currency equivalent)
  • Up to 40 hours each year to use toward volunteer projects you love
  • Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity/affirmative action employer committed to diversity, equity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)

Please see here for our Privacy Statement.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Job expires in 28 days.

Apply for this Job