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30 Sep 2023

Full-Time Editorial Assistant

SAGE Publishing – Posted by remotejobsninja United States

Job Description

Editorial Assistant, Remote

Location US-Remote


This position provides administrative and analytical support to editorial staff in the U.S. Humanities & Social Science (HSS) journals team. We are looking for a candidate who is eager to learn about and grow within the academic publishing industry, and is able to quickly pick up new information, think critically and creatively, and engage meaningfully with the daily work.

The position reports into our Thousand Oaks, California office, however, remote work is permitted for this role.

**Please note that this position does not focus on writing or editing of our content, as it primarily supports the business, technical, and administrative aspects of journal publishing.

Essential Job Functions & Responsibilities

This includes, but is not limited to, the following:

  • Provide support in managing the quotidian operations of select social science journals, including administrative and clerical tasks
  • Help service editorial development and performance goals on an individual journal basis, as well as contribute to assessing holistic performance of department and division level journal portfolio
  • Conduct research, reporting, tracking, and analysis of various journal performance bibliometrics, subject areas, and industry within scholarly communications writ large
  • Respond to miscellaneous inquiries and tickets related to journals on editors’ lists, as advised by management
  • Address ad hoc requests in a timely manner and tracking task process through structured workflows
  • Complete ad hoc special projects as needed and assist other SAGE staff who work on the journals
  • Engage with new, emerging, or otherwise untapped technologies to develop efficiencies and streamline existing work processes
  • Update databases, websites, and resources as required.
  • Communicate with internal and external partners, including authors, editors, and societies
  • Collaborate closely with colleagues in other SAGE departments as needed
  • Use technology solutions in the Microsoft Suite and otherwise inventively and proficiently
  • Effectively problem-solve and creatively brainstorm in collaborative spaces with other team members
  • Perform ancillary work on department-wide projects and journal acquisitions
  • Provide social media, podcasts, and other marketing support
  • As directed, set up and prepare for external journal editor visits and editorial board meetings (travel arrangements, bio creation, agenda, reimbursement and expenses)
  • Keep up to date and engaged with scholarly communication industry developments

Qualifications & Education


  • Bachelor’s degree from an accredited college or university
  • Demonstrated excellent English verbal and written communication skills
  • Proficiency with Microsoft Outlook, Word, Excel, OneNote, Teams, and PowerPoint
  • A commitment to diversity, equity, and inclusion
  • Outstanding organizational, problem-solving, critical thinking, and analytical skills
  • Strong attention to detail
  • Demonstrated ability to follow directions, learn, and understand departmental procedures
  • Ability to effectively manage time to meet deadlines and work professionally under pressure
  • Ability to learn new software
  • Ability to work effectively in a team or independently, with minimal direction
  • Ability to complete and follow through on priorities
  • Ability to plan and manage multiple projects and effectively multi-task


  • A minimum of one year of publishing or general office experience
  • Intermediate-to-advanced Excel skills, including VBA and Macros
  • Familiarity with R or Python programming languages
  • Proficiency with HTML
  • Understanding of how social science research is conducted

Physical Demands

Any combination equivalent to, but not limited to, the following:

  • Ability to ignore ambient noise, carry on conversations with authors and editors in a high-activity, noisy environment
  • Hearing and speaking
  • Sustained concentration using a computer screen
  • Sustained concentration in reading

Pay Transparency and Benefits Package

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect. Sage is proud to be an equal opportunity workplace and is an affirmative action employer.

Compensation at Sage is influenced by several factors, including but not limited to skill set, nature and level of experience, qualifications, and other relevant considerations. We anticipate the minimum full-time salary range for this position to be between $17.31 and $22.50. Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonuses or benefits. Your recruiter can share more about the specific salary range and additional aspects of the compensation/benefits package for this position during the hiring process. If your desired salary falls outside of this range, we hope you’ll still apply as there may be other positions that better align.

In addition to compensation, Sage offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with Sage covering most of the premium costs. Unique program benefits that support a healthy life, a company-sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits. In alignment with our value for education, Sage offers financial support for bachelors and graduate-level degree programs as well as learning for personal interest.

Sage offers freedom and autonomy in your day-to-day with hybrid or remote work, depending on the role. Join the nearly 2,000 Sage employees worldwide who deliver products and services that serve to fulfill our noble goal of education and dissemination of knowledge globally. We’d love to meet you!

Job Categories: Remote Editing Jobs. Job Types: Full-Time.

Job expires in 43 days.

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