Job Description

We are looking for a Proposal Editor to proofread and edit documents to detect and correct errors in spelling, punctuation, and syntax, and preparing, rewriting, and editing copy to improve readability. This position will be full-time and remote and is an FTE opportunity.

What You’ll Do

• Proof documents to detect and correct errors in spelling, punctuation, grammar, and syntax
• Rewrite and edit documentation to improve readability and ensure consistency of language, themes, and CAI brand standards
• Edit at a speed of 8-10 pages an hour
• Prepare all forms required for bids; prepare response outline documents to map skeleton of response; format and proofread all included resumes, etc
• Verify facts, dates, and data, using standard reference sources
• Obtain special bid requirements such as certificates of insurance, bid bonds, certifications, etc
• Experience working with and combining multiple documents (potentially in different formats – Word, Excel, Adobe) to create final submittal document(s)
• Perform submittal process including printing/binding/shipping activities
• Support multiple proposal managers and stakeholders across the enterprise
• Routinely check procurement websites when bid is underway and distribute any amendments to the team
• Maintain record of proposal activities and tasks using current tools
• Engage with Proposals Managers to manage and document administrative needs, set schedule, and engage with required stakeholders to ensure completion of all proposal tasks. Assist Proposal Managers throughout the response period
• Perform intake of all new RFx documents, set up SharePoint/Teams sites, assign permissions, and manage charge codes related to each proposal
• Review RFx docs for questions pertaining to duties; alert proposal manager to potential issues
• Able to manage multiple tight deadlines and flexible in working hours.
• Support proposal and sales development activities in planning and preparation for RFxs
• Maintain solid work habits; work independently
• Work under pressure often, particularly with time limitations

Required

What You’ll Need

• 3 to 5 years of experience in a fast-paced environment, managing large production and high value proposal responses or other significant editing and production tasks
• Bachelor’s degree in English, Journalism, Communications, or related field
• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and Adobe
• Excellent writing, editing, and proofreading skills
• Excellent communication and interpersonal skills
• Ability to meet deadlines and work in a fast-paced environment
• Ability to multi-task while problem solving with attention to detail

Preferred

• Understanding of proposal management tasks and processes
• Knowledge of proposal tools a plus

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor.

Reasonable Accommodation Statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.

Equal Employment Opportunity Policy Statement

It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements.

This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran.

Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.