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8 Apr 2024

Full-Time Administrative Assistant – Legal

PETA – People for the Ethical Treatment of Animals – Posted by remotejobsninja United States

Job Description

Administrative Assistant – Legal

Fully Remote PETA Foundation

Job Type Full-time

Position Objective:

To provide support primarily to the Corporate Legal Affairs Division and other PETA Foundation attorneys on a range of corporate, estates, and administrative matters that arise in the course of the organizations and its supported organizations activities.

Primary Responsibilities and Duties:

Assist and support the Director of Corporate Legal Affairs with estate matters, including by helping maintain accurate estate records and files, promptly reviewing and summarizing estate documents such as correspondence and receipts, communicating promptly with estate representatives, working with PETA Foundations Planned Giving team, performing status checks, performing audits, and supporting the Director of Corporate Legal Affairs and Corporate Paralegal in their estates-related work

Assist and support the Director of Corporate Legal Affairs with corporate legal matters, including by preparing contracts using template forms, drafting and editing filings and correspondence, and coordinating compliance with federal and state lobbying registration and reporting requirements

Assist in the maintenance, application, and renewal of the organizations and its supported entities insurance policies

Serve as primary administrator of ContractLogix system and handle requests from persons responding to alerts and requesting contract pulls

Perform administrative tasks for the Corporate Legal Affairs Division, including satisfying DocuSign requests, processing credit card reports and invoices, scheduling meetings and events, drafting agendas and minutes, maintaining Worldox matters and records in compliance with organizational, Departmental, and Division policies, and maintaining the Legal Department contact list

Review voicemails, and return calls and route messages as needed

Assist and support with Legal Department staff as requested

Perform any other duties assigned by the Director of Corporate Legal Affairs

Requirements

College degree, with two years of experience in related areas

Demonstrated effective written and verbal communication skills

Proven organizational skills and attention to detail

Demonstrated ability to handle multiple tasks and prioritize work

Advanced working knowledge of Microsoft Office programs

Willingness and ability to learn and utilize software applications

Knowledge of animal rights issues and commitment to the objectives of the organization

Ability to maintain strict confidentiality at all times

Commitment to the objectives of the organization

The hourly pay range for this position is $16.39 – $20.45 per hour.

The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidates experience and the cost of living in the area in which the candidate will live and work.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

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