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Administrative Assistant II

Vitalant Full-Time  United States 10 Jan 2023
Administrative Assistant II

Job Description

Administrative Assistant II – 223319


BSI Business Group

Primary Location

United States of America-Anywhere USA*

Employee Status Full-time, Regular


Day Job



Job Function

Administrative and Clerical

This position is offered remotely anywhere in the United States

Vitalant is where donors, talent and innovation meet to save and improve lives. We are the nation’s largest independent, nonprofit blood services provider exclusively focused on providing lifesaving blood and comprehensive transfusion medicine services for about 900 hospitals and their patients across the U.S. We seek team members who want to make a difference in people’s lives while furthering their careers. At Vitalant you can expect competitive compensation, paid time off and other benefits. Take your first step to joining our dedicated team by applying today.


Under direct supervision, this position performs advanced clerical and administrative duties for the assigned department.


Performs all assigned duties in compliance with internal SOPs and external regulations. Brings compliance issues to the attention of management.

Assures quality customer service to all customers.

Coordinates workflow and assists with training of clerical staff.

Provides advanced clerical support (e.g., preparing reports, statistical spreadsheets, and assists with non-routine projects).

Composes non-routine and highly confidential letters and memoranda.

Provides clerical support to the management team.

Creates and maintains file systems.

Performs data entry and retrieval of information through the use of various software applications.

Coordinates the incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence. Maintains records as required.

Maintains microfiche and microfilm storage. Performs necessary retrieval and distribution of microfilmed documents as required.

Oversees or coordinates logistics of activities and meetings, to include set-up and audio-visual equipment.

Maintains department supplies (e.g., forms, office supplies, etc.).

Receives and routes all incoming telephone calls. Screens and directs individuals to the appropriate staff member.

Assists with special projects as needed.

Performs all other duties as assigned.


Knowledge/ Education

High school graduate or GED required.

Associates degree preferred.

Thorough working knowledge of standard office procedures and equipment required.


Proficient computer and data entry skills.

Must be highly organized and detail oriented; accurate and timely.

Must have good customer service and interpersonal skills.

Efficient written and oral communication skills.

Proficient in office filing system.


Two years related experience required.


Vitalant is committed to fostering a diverse and inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. Through our DEI strategic plan, we create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.


  • Health, Dental and Vision Insurance
  • HSA, FSA and 401K retirement savings plans
  • Paid Time Off
  • Commuter benefits
  • Employee assistance program


As an essential operation to the nation’s healthcare infrastructure and a science-based organization, Vitalant believes that being vaccinated helps provide protection and care for our employees, our donors, their families, and the broader community.

Vitalant requires employee’s to be fully vaccinated as a condition of employment. Individuals applying for this position should be prepared to comply with Vitalant’s Covid-19 vaccination policy unless an approved exemption exists prior to the start of employment. Compliance with Vitalant’s COVID-19 policy will require individuals to complete one of the following:

  • Receive the first shot of a two-dose vaccination series to start employment, and the second shot of the series within 8 weeks of the first
  • Receive the first and final shot of a single-dose vaccination prior to the start of employment


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