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23 Feb 2024

Full-Time Administrative Assistant

Ahrefs – Posted by remotejobsninja United States

Job Description

Administrative Assistant


We’re looking for an Administrative Assistant to our CTO. This role is perfect for a motivated, organised and reliable candidate. This role will help with administrative tasks such as booking travel, submitting expenses, calendar management etc. This role may also be required to support the wider Ahrefs business with other administrative tasks.

The ideal candidate should be a strong communicator with a good eye for detail, they should be a self-starter, comfortable working independently and autonomously without the need for close supervision.

What the job entails

  • Support the CTO with administrative duties including but not limited to:
    • Company document management – POC for all U.S related company paperwork, working with relevant internal and external partners on legal documentation, obtaining signatures (new hires, vendors etc.)
    • Expense submissions
    • Travel booking and coordination
    • Calendar management
    • Billing and invoicing – Process invoices and work with accounting on various payments ensuring prompt payment and correct information is provided
  • Building strong relationships and trust with internal and external stakeholders
  • Operating independently – understanding the needs of the CTO and being
  • Supporting wider company administrative tasks as and when required including but not limited to:
    • Administration and booking of team events, accommodation, activities, logistics etc.
    • Helping to coordinate tech conference attendance – from sponsorship packages through to handout material provisioning.
    • Supporting wider company administration outside of tech teams such as Legal, Accounting, Recruiting, Marketing etc.

The skills you need

  • Excellent Organisational skills
  • Strong written and verbal communication skills
  • Excellent attention to detail
  • A self-starter being able to work independently without the need for close supervision
  • Familiarity with G-Suite (Google drive, Gmail, Google Calendar) in a professional setting
  • Experience working with remote and distributed teams
  • Familiarity with Slack would advantageous
  • Experience supporting leaders in a fast-paced technical environment would be advantageous
  • A proactive and efficient approach to tasks and solving problems
  • Discretion is required in this role as it manages sensitive information

Ahrefs does not engage with agencies or third party recruitment solutions for the roles we hire for. If at any point we need help, we’ll let you know!

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

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