Full-Time Administrative Assistant
Families & Workers Fund – Administrative Assistant
The Families and Workers Fund (FWF) seeks an Administrative Assistant to join our team.
The Administrative Assistant will support our overall organizational operations with a focus on administrative support to the Executive Director and Program Directors. The Administrative Assistant will have a deep commitment to equity and is highly organized with strong attention to detail and capable of effectively prioritizing and actioning a heavy stream of inbound requests.
About the Families and Workers Fund
The Families and Workers Fund (FWF) is a platform for collaborative action and a pooled $65 million+ fund supported by 25 diverse funders working together to build a more equitable economy that uplifts all.
FWF was founded on the belief that the United States is experiencing a once-in-a-generation opening to advance economic security, opportunity, and mobilityespecially for those who have been most locked out of the country’s prosperity.
FWF deploys strategic and nimble grants, as well as targeted programs, community engagement, and partnerships, to leverage the possibility of this moment toward three longer-term impact goals:
- 21st Century Benefits: Reimagine and repair the public benefits systemsin particular, unemployment insurance and other benefits that help to propel economic security and mobilityby supporting the introduction of new technologies, delivery models, and policies to improve efficacy and access, and end racial, gender, and other disparities.
- Recover Up: Leverage new federal and employer investments and momentum to accelerate the delivery of career pathways and quality jobs to struggling workers.
- Activate Philanthropy: Catalyze strategic collaboration in philanthropy to advance a more equitable economy and grow the total amount of resources committed to good jobs and economic opportunity.
Across all of FWF’s work, the team prioritizes equity and dignityi.e., ensuring an approach is designed for and with the most impacted communities and centers their voices and leadershipas well as implementation excellence and potential for scale.
This enables FWF to work in ways that are both people-driven and data-driven and to break down silos. FWF supports grantees that share its values of equity and are also relentlessly focused on scale, such as by investing in strong tech systems, sustainable financial models, and healthy teams.
Responsibilities include but are not limited to:
Administrative Assistance to the Executive Director (50%)
- Handle the ED’s external and/or complex scheduling and actively manage her calendar to ensure high value time utilization. Brief/update the ED on upcoming meetings and ongoing obligations and deadlines. Occasionally attend key meetings with the ED to take notes or provide support.
- Help to prioritize inbound requests of the ED and ensure timely follow up of action items, including coordinating internal and external requests, managing review times, and prioritizing important deadlines.
- Provide occasional support to the ED on special projects, such as prospect research or workflow prioritization and tracking.
- Organize the ED’s travel arrangements, coordinate the preparation of briefing materials for ED’s travel or key events, and prepare expense reports.
Administrative Assistance to the Program Directors (40%)
- Support scheduling external, multi-stakeholder virtual and in person meetings, including circulating agendas and managing complex scheduling.
- Organize travel arrangements and submit expense reports, as needed.
Organizational Operations and Other Projects As Needed (10%)
- Contribute to meeting operations such as Board meetings, internal events, and external events. This may include coordinating scheduling, sending calendar invites, and distributing agendas.
- Contribute to event operations, such as team and Board retreats. This includes managing travel, accommodations, activities, and other logistics for entire organization.
- Manage relationship with translation and interpretation consultant including coordinating requests from staff.
- Support with in-person events, travel, and accommodations. Register for virtual and in-person conferences on behalf of staff.
- At least 2 years of experience in a relevant past role, such as administrative assistance or nonprofit operations.
- Excellent organizational skills. Flexible and able to multitask, with demonstrated resourcefulness in setting priorities.
- Some experience with data management and/or spreadsheet management.
- Strong communication skills (listening, verbal, and written).
- Ability to take initiative, work collaboratively, and build effective relationships with key stakeholders, FWF staff, Board of Directors, and external partners.
- Comfort working in a startup environment with many competing priorities and deadlines.
- Brings an intellectual curiosity to work, enjoying learning new things and pinch hitting for team members when needed.
- Values and seeks to advance diversity, equity, and inclusion in the workplace
- Proficient in Excel and Word and/or the Google Suite equivalents. Comfort learning and utilizing new technology that may help the team better administer or streamline our work. Knowledge of Google Apps, SurveyMonkey, and virtual meeting tools.
- Must be available to work US Eastern Time Zone 9 am ET to 5 pm ET
- Must have regular and dependable internet access.
- Understand the issues the Families and Workers Fund impacts – including economic opportunity, economic justice, job quality, and/or public benefits deliverygained through education and training, professional experience, and/or lived experience.
- Experience with the economic opportunity field, philanthropy, and/or the nonprofit sector.
The Families and Workers Fund honors many forms of education, knowledge, and skills. Experience may include but is not limited to: one completed semester of formal study in any of the areas above; hands-on experience producing key deliverables; proven ability to synthesize a large amount of complex information; volunteering/working with workforce development organizations.
Salary, Benefits, Location, and Eligibility
- Benefits, including 100% employer paid medical, dental, and vision plan , generous paid time off, remote work stipend, and matching retirement plans.
- This position is housed within the Amalgamated Charitable Foundation, the sister philanthropy to Amalgamated Bank and headquartered in Washington, DC.
- This opportunity is a remote position open to all candidates eligible to work in the United States and able to work in the US Eastern Time Zone.
- Full time, non-exempt
- Salary: $60,000 to $70,000 commensurate with experience.
This role will require some domestic travel (approximately four trips per year), such as to support board meetings, team retreats, and other key events.