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14 May 2024

Full-Time Administrative Assistant

ComPsych – Posted by animatedjobs United States

Job Description

ComPsych Corporation is the worlds largest provider of mental health services and GuidanceResources for life. Fueled by a commitment to relentless innovation and a comprehensive approach to care, ComPsych provides services to more than 163 million individuals across 200 countries. Under our GuidanceResources brand, our personalized and fully integrated programs include behavioral health, absence, and wellness journeys, which empower employees to lead healthier and more productive lives, while driving organizational excellence. Visit compsych.com to find out why 40% of the Fortune 500 choose ComPsych for their mental health needs.

Job Summary

We are seeking an enthusiastic FMLA Administrative Assistant for our FMLA Operations department who will directly support our FMLA Vice President and support key Operational Leaders. This individual will have a strong attention to detail, customer service experience, commitment to quality, and be comfortable working in a structured fast-paced environment.

Primary Responsibilities

  • Provide administrative assistance to both the FMLA Vice President and Operational Leaders
  • Take detailed meeting minutes, organize and schedule meetings, draft agendas and other administrative functions as requested
  • Support the team with creating data visuals, presentations, printing and preparing any communication materials
  • Deliver clear and concise messages
  • Write and distribute email, correspondence memos, letters etc.
  • Listen attentively and ask the necessary questions to confirm understanding for notes
  • Perform data entry in Microsoft Excel, Microsoft One Note, and other computer applications
  • Book travel arrangements
  • Submit and reconcile expense reports in a timely manner
  • Liaise with executive and other administrative assistance to handle requests and queries from other managers/internal departments
  • Run routine reports using specific software (e.g., spreadsheets, reporting tools) based on pre-defined parameters
  • Create basic reports and summaries from the generated data
  • Share reports with relevant personnel and answering basic questions about the data
  • Other duties as assigned

Job Qualifications

  • Effective written and verbal communication skills
  • Focus on details and goal-oriented results
  • Excellent time management skills and ability to prioritize work
  • Proficiency in MS Office, Excel, PowerPoint
  • Ability to pivot quickly and understand priorities
  • Ability to think critically by gathering information, evaluating options and implementing the best solution
  • Experience supporting executive level individuals preferred
  • Strong organizational skills
  • Excellent written and verbal communication skills
  • Stable Work History Required
  • Quick thinking, high energy, positive and professional, with demonstrated multi-tasking and critical thinking skills
  • Self-starter with ability to multi-task and work autonomously

Benefits and Perks

  • Full benefits package, including Paid Time Off (PTO), medical, dental, vision, 401(k) with match, robust EAP, wellness program, and much more
  • Competitive pay with annual increases

EEO

ComPsych celebrates diversity and is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, age, genetics, religion, gender, sexual orientation, gender identity, national origin, disability or protected veteran status and any other characteristic protected by federal, state or local laws. ComPsych Corporation maintains a drug free workplace.

Job Categories: Remote Virtual Assistant Jobs. Job Types: Full-Time.

Job expires in 29 days.

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